October 11, 2016 Human Resources Committee Meeting Minutes

October 11, 2016 - 1:30 p.m. – 3:00 p.m. 

Guelph Trillium Room

Present: Keith Perron (Chair), Margaret Abbink, Doug Auld and Allen Taylor

Regrets: June Hofland and Nancy Sullivan.

Staff: Dr. Mercer, Liz Bowden, Rita Sethi, Kyle Wilson and Sylvia Muir (Recording Secretary).

Guests:  NONE.

1. Call to Order

K. Perron called the meeting to order at 1:30 p.m.

2. Changes and/or additions to the Agenda

3. Approval of Minutes

4. Presentation(s)

• NONE

5.  Human Resources Committee Report(s)

BH.05.OCT1116.R09 – Emergency Preparedness Update 

Dr. Mercer and L. Bowden reviewed Human Resources Committee Report BH.05.OCT1116.R09, as follows:

• Report identifies that WDGPH maintains a comprehensive emergency preparedness program for the purposes of preparing for, and responding to, any community health emergency or an emergency with health impacts, as well as to internal emergencies that may impact the ability of the Agency to carry out its regular business.

BH.05.OCT1116.R10 – Bill 132 – Sexual Violence and Harassment Action Plan Act (Supporting Survivors and Challenging Sexual Violence and Harassment), 2016 

Dr. Mercer and L. Bowden reviewed Human Resources Committee Report BH.05.OCT1116.R10, as follows:

• Bill 132 modifies six (6) Ontario Statutes including the Occupational Health & Safety Act which directly affects WDGPH.
• In response to Bill 132, and to ensure continued compliance, WDGPH revised its Workplace Harassment Policy and Procedure in accordance with the revised regulatory requirements in order to protect the health and safety of our employees. The revisions reinforces WDGPH’s belief that any act of harassment is unacceptable. 

​MOTION: “That the Human Resources Committee make recommendation to the Board to Health to receive Human Resources Committee Report BH.05.OCT1116.R10 – Bill 132 - Sexual Violence and Harassment Action Plan Act (Supporting Survivors and Challenging Sexual Violence and Harassment), 2016, as presented, for information.”
Moved: D. Auld
Seconded: M. Abbink
CARRIED

BH.05.OCT1116.R11 – WDGPH Annual Privacy Program Update

Dr. Mercer and L. Bowden reviewed Human Resources Committee Report BH.05.OCT1116.R12, as follows:

• This report is confirmation to the Human Resources Committee that WDGPH has a HR Strategy in place which is a requirement of the Ontario Public Health Organizational Standards (section 6.14). 

MOTION: “That the Human Resources Committee make recommendation to the Board to Health to receive Human Resources Committee Report BH.05.OCT1116.R12 – WDGPH Human Resources Strategy, as presented, for information.”
Moved: D. Auld
Seconded: M. Abbink
CARRIED

6. Discussion(s)

• NONE.

7. Closed Session

• Closed Session Human Resources Committee Report BH.05.OCT1116.R14 – Human Rights Complaint Update [Advice that is subject to solicitor-client privilege].
• Senior Management Team Update.

​(2:24)

Present: Keith Perron (Chair), Margaret Abbink, Doug Auld and Allen Taylor.

Regrets: June Hofland and Nancy Sullivan.

Staff: Dr. Mercer, Liz Bowden, Rita Sethi, Kyle Wilson and Sylvia Muir (Recording Secretary).

Guest(s): NONE

CLOSED SESSION MINUTES TO BE PROVIDED UNDER SEPARATE COVER

(2:58) Returned to Open Session

Motion(s) brought forward from Closed Session:

8. Next Meeting

►There are no further Human Resources Committee meetings scheduled for the remainder of 2016. Any additional meeting would be at the call of the Chair.
►It was determined that a further Human Resources Committee meeting will be required, in November 2016. May coordinate with the Finance Committee meeting. 

9. Adjournment 

at 3:00 p.m