April 10, 2019 > 2:00 p.m. – 3:30 p.m.
Guelph Office - Trillium Room
Present: Guy Gardhouse (Chair), Allan Alls, June Hofland, Lambert Otten and Nancy MacDonald.
Regrets: George Bridge.
Staff: Dr. Nicola Mercer, David Kingma, Kyle Wilson and Sylvia Muir (Recording Secretary).
Guests: NONE.
1. Call to Order
G. Gardhouse called the meeting to order at 2:00 p.m.
2. Disclosure(s) of Pecuniary Interest
There are no disclosures of pecuniary interest declared at this time.
3. Approval of Minutes
MOTION: “To approve the Open Session Minutes of the Human Resources Committee meeting of May 23, 2018 – not including the Closed Session Minutes of May 23, 2018.”
Moved: L. Otten
Seconded: J. Hofland
CARRIED
4. Presentation(s)
- NONE.
5. Human Resources Committee Report(s):
BH.05.APR1019.R01 – MFIPPA Head Designation
Dr. Mercer introduced the Report and K. Wilson reviewed the contents of Human Resources Committee Report BH.05.APR1019.R01, as follows:
- WDGPH is requesting that the BOH designate the duties of the head of the organization, related to matters within Municipal Freedom of Information and Protection of Privacy Act (MFIPPA), to the WDGPH Chief Privacy Officer (CPO), which is K. Wilson, via BOH Policy CA.45.01.515 – Designation of Head for Purposes of MFIPPA.
- The BOH is provided with an annual report which identifies all requests received by WDGPH.
(a) MOTION: “That the Human Resources Committee makes recommendation to the Board to Health to receive Human Resources Committee Report BH.05.APR1019.R01 – MFIPPA Head Designation, as presented, for information.”
Moved: J. Hofland
Seconded: A. Alls
CARRIED
(b) MOTION: “That the Human Resources Committee makes recommendation to the Board to Health to approve Policy CA.45.01.515 – Designation of Head for Purposes of MFIPPA, attached as Appendix “A” to Human Resources Committee Report BH.05.APR1019.R01 – MFIPPA Head Designation, as presented.”
Moved: J. Hofland
Seconded: A. Alls
CARRIED
(2:11) K. Wilson left meeting
BH.05.APR1019.R02 – Emergency Management Update (2018)
Dr. Mercer reviewed Human Resources Committee Report BH.05.APR1019.R02, as follows:
- Report provides an update on key emergency management activities that occurred in 2018.
- WDGPH has a full-time Emergency Preparedness and Health & Safety Officer.
- After any IMS event, WDGPH reviews and reflects on how the event was managed, what worked well and what could be done differently and utilizes the knowledge in future events.
(a) MOTION: “That the Human Resources Committee makes recommendation to the Board to Health to receive Human Resources Committee Report BH.05.APR1019.R02 – Emergency Management Update 2018, as presented, for information.”
Moved: J. Hofland
Seconded: L. Otten
CARRIED
BH.05.APR1019.R03 – Health and Safety Update (2018)
D. Kingma reviewed Human Resources Committee Report BH.05.APR1019.R03, as follows:
- This is an annual report to the Committee.
- Report provides an update on the key health & safety activities that occurred within the Agency in 2018.
(a) MOTION: “That the Human Resources Committee makes recommendation to the Board to Health to receive Human Resources Committee Report BH.05.APR1019.R03 – Health & Safety Update 2018, as presented, for information.”
Moved: J. Hofland
Seconded: A. Alls
CARRIED
*see Closed Session Human Resources Committee Reports BH.05.APR1019.R04 and BH.05.APR1019.R05 below at #6*
6. Closed Session:
- To approve the Closed Session Human Resources Committee Minutes of May 23, 2018.
- Closed Session Human Resources Committee Report BH.05.APR1019.R04 – 2018 Human Resources Report [personal matters about an identifiable individual, including BOH employees].
- Closed Session Human Resources Committee Report BH.05.APR1019.R05 –
- Psychological Health & Safety Report [personal matters about an identifiable individual, including BOH employees].
(2:23)
MOTION: “To move into Closed Session to approve Closed Session Human Resources Committee Minutes of May 23, 2018; to review Closed Session Human Resources Committee Report BH.05.APR1019.R04 – 2018 Human Resources Report [personal matters about an identifiable individual including BOH employees]; and to review Closed Session Human Resources Committee Report BH.05.APR1019.R05 – Psychological Health & Safety Report [personal matters about an identifiable individual including BOH employees].”
Moved: A. Alls
Seconded: N. MacDonald
CARRIED
Minutes of the Human Resources Committee Meeting
Closed Session
April 10, 2019 > 2:00 – 3:30 p.m.
Guelph Trillium Room
Present: Guy Gardhouse (Chair), Allan Alls, June Hofland, Lambert Otten and Nancy MacDonald.
Regrets: George Bridge.
Staff: Dr. Nicola Mercer, David Kingma and Sylvia Muir (Recorder).
Guests: NONE.
CLOSED SESSION MINUTES TO BE PROVIDED UNDER SEPARATE COVER.
(3:52) Return to Open Session.
(a) MOTION: “To Ratify the Closed Session Decisions of the April 10, 2019 Human Resources Committee meeting.”
Moved: A. Alls
Seconded: N. MacDonald
CARRIED
Motion(s) brought forward from Closed Session:
Closed Session BH.05.APR1019.R04 – 2018 Human Resources Report
(a) MOTION: “That the Human Resources Committee makes recommendation to the Board to Health to receive Closed Session Human Resources Committee Report BH.05.APR1019.R04 – 2018 Human Resources Report, for information.”
Moved: A. Alls
Seconded: L. Otten
CARRIED
Closed Session BH.05.APR1019.R05 – Psychological Health & Safety Report
(a) MOTION: “That the Human Resources Committee makes recommendation to the Board to Health to receive Closed Session Human Resources Committee Report BH.05.APR1019.R05 – Psychological Health & Safety Report, for information.”
Moved: J. Hofland
Seconded: N. MacDonald
CARRIED
7. Discussion on New Process for MOH Review
Committee looking to streamline the process. Template provided for Committee review.
New electronic process to be initiated via the DiliTrust Exec system.
8. Next Meeting:
►At the call of the Chair.
9. Adjournment at 3:58 p.m.
MOTION: “To adjourn meeting.”
Moved: J. Hofland
Seconded: A. Alls
CARRIED
