June 9, 2016 Finance Committee Meeting Minutes

Finance Committee Meeting Minutes

June 9, 2016 - 1:30 p.m. – 3:00p.m.

Guelph Trillium Room  

Present: Dennis Lever (Chair), Doug Auld, Christine Billings, Keith Perron, Nancy Sullivan and Chris White. 

Regrets: NONE.

Staff: Dr. Nicola Mercer, Shanna O’Dwyer and Sylvia Muir (Recorder). 

Guests: NONE. 

1. Call to Order

D. Lever (Chair) called the meeting to order at 1:30 p.m. 

2. Approval of Agenda

MOTION: “To approve the Agenda for the June 9, 2016 meeting, as presented.”Moved: D. AuldSeconded: C. BillingsCARRIED 

3. Approval of Minutes

MOTION: “To approve the Finance Committee Minutes of March 10, 2016 – not including Closed Session Minutes of March 10, 2016.”
Moved: N. Sullivan
Seconded: D. Auld
CARRIED 

4. Presentation(s)

  • NONE

5. Finance Committee Report(s)

BH.04.JUN0916.R08 – 2016 First Quarter Financials

Dr. Mercer reviewed Finance Committee Report BH.04.JUN0916.R08:  Report has been revamped to better illustrate how sub-budgets flow through the annual budget.

(a) MOTION: “That the Finance Committee makes recommendation to the Board of Health to receive Finance Committee Report BH.04.JUN0916.R08 – 2016 First Quarter Financials, as presented, for information.”
Moved: C. Billings
Seconded: C. White
CARRIED 
 
BH.04.JUN0916.R09 – 2016 One-Time Grants Update 
 

Dr. Mercer reviewed Finance Committee Report BH.04.JUN0916.R09:

  • Report provides information on (i) the MOHLTC Community Health Programs Capital Policy (new process); (ii) the impact of the new MOHLTC Community Health Program Capital Policy on our One-Time Grant Request for additional parking spaces at Chancellors Way; and (iii) the withdrawal of our One-Time Grant Request for renovations to a new location in Shelburne.
  • A complex training booklet for the new capital process was released. WDGPH will try to resubmit, under the new process, for additional parking spaces at Chancellors Way.
  • Previous One-Time Grant Request process is still in place with the exception of matters of capital funding. 

The Finance Committee referred the Shelburne facilities issue to go to the Facilities Committee meeting, for discussion, in the fall of 2016. 

(a) MOTION: “That the Finance Committee makes recommendation to the Board of Health to receive Finance Committee Report BH.04.JUN0916.R09 – 2016 One-Time Grants Update, as presented, for information.”
Moved: D. Auld
Seconded: N. Sullivan
CARRIED
 
BH.04.JUN0916.R10 – Board Members’ Accidental Death and Dismemberment Coverage Age Limit 
 

Dr. Mercer reviewed Finance Committee Report BH.04.JUN0916.R10:

  • This Report provides an overview of the age limit for the Board Member’s Accidental Death and Dismemberment Coverage.
(a) MOTION: “That the Finance Committee makes recommendation to the Board of Health to receive Finance Committee Report BH.04.JUN0916.R10 – Board Members’ Accidental Death and Dismemberment Coverage Age Limit, as presented, for information.”
Moved: C. White
Seconded: D. Auld
CARRIED 

6. Closed Session

  • To approve the Closed Session Finance Committee Minutes of March 10, 2016.
  • Legal Memorandum [advice that is subject to solicitor-client privilege] [to be tabled].

(2:04) 

MOTION: “To move into Closed Session to approve Closed Session Finance Committee Minutes of March 10, 2016 and to review tabled Legal Memorandum [advice that is subject to solicitor-client privilege].”
Moved: K. Perron
Seconded: C. White
CARRIED

Present: Dennis Lever (Chair), Doug Auld, Christine Billings, Keith Perron, Nancy Sullivan and Chris White.

Regrets: NONE.

Staff: Dr. Nicola Mercer, Shanna O’Dwyer and Sylvia Muir (Recorder).

Guests: NONE. 

CLOSED SESSION MINUTES TO BE PROVIDED UNDER SEPARATE COVER.

(2:29) Returned to open session

MOTION: “To Ratify the Closed Session Decisions of the June 9, 2016 Finance Committee meeting.”
Moved: C. White
Seconded: D. Auld
CARRIED
 

Motion(s) brought forward from Closed Session:

(a) MOTION: “That the Finance Committee makes recommendation to the Board of Health to receive the Legal Memorandum dated June 6, 2016, as presented, for information.”
Moved: D. Auld
Seconded: K. Perron
CARRIED 

7. Discussion(s)

  • NONE. 

8. Next Meeting

  • CANCELLED Meeting of Thursday August 4, 2016 from 1:30 – 3:00 p.m.
  • Next meeting is scheduled for Thursday September 15, 2016 from 1:30 – 3:00 p.m., in Guelph. 

9. Adjournment

  • The meeting was adjourned at 2:35 p.m. 
MOTION: “To adjourn meeting”.
Moved: D. Auld
Seconded: K. Perron
CARRIED