September 15, 2016 Finance Committee Meeting Minutes

Finance Committee Meeting Minutes

September 15, 2016 - 1:30 p.m. – 3:00p.m.

Guelph Trillium Room  

Present: Dennis Lever (Chair), Doug Auld, Christine Billings, Keith Perron, Nancy Sullivan and Chris White. 

Regrets: NONE.

Staff: Dr. Nicola Mercer, Liz Bowman, Rita Sethi, Kyle Wilson, Shanna O’Dwyer and Sylvia Muir (Recorder).

Guests: NONE

1. Call to Order

D. Lever (Chair) called the meeting to order at 1:30 p.m. 

1(A). DISCLOSURE(S) OF PECUNIARY INTEREST 

There were no declarations of conflicts identified. 

2. Approval of Agenda

MOTION: “To approve the Agenda for the September 15, 2016 meeting, as presented.” 
Moved: D. Auld
Seconded: C. Billings
CARRIED 

3. Approval of Minutes

MOTION: “To approve the Finance Committee Minutes of June 9, 2016 – not including Closed Session Minutes of June 9, 2016.”
Moved: C. Billings 
Seconded: D. Auld
CARRIED

4. Presentation(s)

  • NONE.

5. Committee» Report(s)

BH.04.SEP1516.R11 – 2016 Second Quarter Financials

Dr. Mercer reviewed Finance Committee Report BH.04.SEP1516.R11:

  • Handout entitled “Projects to be Completed (or already completed) in Q3 and Q4 of 2016” was circulated and discussed.

​ (1:35) K. Perron arrived.

  • Appendix “1” represents the statement of revenue and expenditures and indicates a large positive variance ($1,084,027) as a result of a number of significant incomplete Q3 and Q4 expenditures that Dr. Mercer discussed, in detail, with the Committee. 
(a) MOTION: “That the Finance Committee makes recommendation to the Board of Health to receive the 2016 Second Quarter Financials, as presented in Finance Committee Report BH.04.SEP1516.R11 – 2016 Second Quarter Financials, for information.”
Moved: N. Sullivan
Seconded: C. White 
CARRIED
 

BH.04.SEP1516.R12 – 2017 Draft Budget

Dr. Mercer reviewed Finance Committee Report BH.04.SEP1516.R12 in conjunction with budget slides:

  • ​WDGPH has still not received its 2016 Budget.
  • Therefore, the draft 2017 Budget is being presented based on assumptions.
  • WDGPH has projected a 0% MOHLTC increase.
  • 2017 major cost-drivers were discussed, in detail.
  • Discussion took place around aligning the budget with the strategic plan priorities, in particular, IT spending.

Direction & Authorization was provided to the MOH/CEO to strengthen the message that this draft budget aligns with our Strategic Plan 

Discussion took place around the “cap and trade” charges that are coming into effect in the near future and possible methods to measure the impact(s) on our Agency. 

(a) MOTION: “That the Finance Committee makes recommendation to the Board of Health to receive the 2017 Draft Budget as presented in Finance Committee Report BH.04.SEP1516.R12 – 2017 Draft Budget, for information.” 
Moved: C. White
Seconded: N. Sullivan
CARRIED

6. Closed Session

  • To approve the Closed Session Finance Committee Minutes of June 9, 2016. 

The question was asked as to whether anyone has any questions about the Closed Session Finance Committee Minutes of June 9, 2016. None being identified the Closed Session Minutes of June 9, 2016 were approved, as presented.

MOTION: “To approve the Closed Session Minutes of the Finance Committee meeting of June 9, 2016, as presented.”
Moved: N. Sullivan
Seconded: C. Billings
CARRIED 

7. Discussion(s)

  • NONE.

8. Next Meeting

  • Next meeting is scheduled for Thursday October 13, 2016 from 2:30 – 4:00 p.m., in Guelph. 

9. Adjournment

The meeting was adjourned at 2:36 p.m. 

MOTION: “To adjourn meeting”.
Moved: C. Billings
Seconded: K. Perron 
CARRIED