February 21, 2018 - Minutes of the Human Resources Committee Meeting

February 21, 2018 > 2:00 p.m. – 3:30 p.m.
Guelph Office - Trillium Room

Present: Guy Gardhouse (Chair), Margaret Abbink, William Baxter, June Hofland, Dennis Lever, Lambert Otten and Allen Taylor.

Regrets: Nancy Sullivan.

Staff: Dr. Nicola Mercer, Chris Beveridge, Liz Bowden, Kyle Wilson, Dr. Matthew Tenenbaum and Sylvia Muir (Recording Secretary).

Guests: NONE.

1. Call to Order

• G. Gardhouse called the meeting to order at 2:00 p.m.

2. Disclosure(s) of Pecuniary Interest

• There are no disclosures of pecuniary interest declared at this time.

3. Approval of Agenda

• MOTION: “To approve the Agenda for the February 21, 2018 meeting, as presented.”
  • Moved: L. Otten, Seconded: J. Hofland, CARRIED

4. Approval of Minutes

• MOTION: “To approve the Open Session Minutes of the Human Resources Committee meeting of November 15, 2017 – not including the Closed Session Minutes of November 15, 2017.”
  • Moved: J. Hofland, Seconded: W. Baxter, CARRIED

5. Presentation(s)

• NONE

6. Terms of Reference

Terms of Reference are required to be reviewed every 2 years, as per the By-Laws, and were last reviewed May 4, 2016.

• No amendments were noted.
• MOTION: “That the Human Resources Committee makes recommendation to the Board of Health to approve the Human Resources Committee Terms of Reference, as presented.”
  • Moved: J. Hofland, Seconded: W. Baxter, CARRIED

7. Human Resources Committee Report(s):

• BH.05.FEB2118.R01 – Workplace Harassment and Sexual Harassment
  • L. Bowden reviewed Human Resources Committee Report BH.05.FEB2118.R01, as follows:
    • WDGPH has had a workplace harassment and workplace sexual harassment policy in place since 2002. It was most recently revised in 2016 in accordance with the revised regulatory requirements of Bill 132.
    • MOTION: “That the Human Resources Committee makes recommendation to the Board to Health to receive Human Resources Committee Report BH.05.FEB2118.R01 – Workplace Harassment and Sexual Harassment, as presented, for information.”
      • Moved: J. Hofland, Seconded: L. Otten, CARRIED
• BH.05.FEB2118.R02 – 2017 Human Resources Strategy
  • L. Bowden reviewed Human Resources Committee Report BH.05.FEB2118.R02, as follows”
    • WDGPH’s Human Resources Strategy was refined in 2017 as required by the new modernized Standards, which are quite descriptive.
    • WDGPH is launching a new performance management process in 2018.
    • MOTION: “That the Human Resources Committee makes recommendation to the Board to Health to receive Human Resources Committee Report BH.05.FEB2118.R02 – 2017 Human Resources Strategy Report, as presented, for information.”
      • Moved: J. Hofland, Seconded: M. Abbink, CARRIED

8. Closed Session:

• To approve the Closed Session Human Resources Committee Minutes of November 15, 2017.

The question was asked as to whether anyone has any questions about the Closed Session Human Resources Committee Minutes of November 15, 2017. None being identified the Closed Session Minutes of November 15, 2017 were approved, as presented.

• MOTION: “To approve the Closed Session Minutes of the Human Resources Committee meeting of November 15, 2017, as presented.”
  • Moved: A. Taylor, Seconded: M. Abbink, CARRIED

9. Next Meeting:

• At the call of the Chair.

10. Adjournment at 2:55 p.m.

• MOTION: “To adjourn meeting.
  • Moved: L. Otten, Seconded: J. Hofland, CARRIED