Reportable Diseases List Notification

Policy

Category: Control of Infectious Diseases
Subject: Reportable Diseases List Notification
Division: N/A
Policy Number: CA.82.01.130
Effective Date: March 28, 2013

POLICY STATEMENT

It is the policy of Wellington-Dufferin-Guelph Public Health (WDGPH) Control of Infectious Diseases (CID) Program to have employees receive notifications of Reportable Diseases as listed in the Health Protection and Promotion Act, Ontario Regulation 559/91. Employees are required to inform the CID Manager and the CID Supervisor of the case and relevant details according to the CID Reportable Diseases Coded List. All reportable diseases have been assigned a code delineating the process for reporting, specifically:

  • Code A: Case details will be reported to the CID Manager and the CID Supervisor within the same business day;
  • Code B: Case details will be reported to the CID Manager and the CID Supervisor if the case involves high-risk individual (usually pregnant women and infants), unusual case (cluster of enteric cases with the same organism or exposure site), and institutional outbreaks or death; and
  • Code X: Case details will be reported to the CID Manager and the CID Supervisor immediately as the organism/disease reported is considered a sentinel event.

SCOPE

This policy applies to all WDGPH employees working in CID, the CID Manager, and the CID Supervisor.

RESPONSIBILITES

The CID Manager will:
  • Monitor and analyze reports forwarded by staff;
  • Direct the collection of additional information or testing if applicable;
  • Consult with the CID Supervisor to provide direction and guidance; and
  • Report and consult with the Medical Officer of Health regarding diseases of public health importance or reports identifying a significant public health issue.
The CID Supervisor will:
  • Monitor and analyze reports forwarded by staff;
  • Consult with the CID Manager to receive direction and guidance on how to proceed and follow-up, as necessary; and
  • Consult with the Medical Officer of Health regarding diseases of public health importance or reports identifying a significant public health issue.
CID employees will:
  • Report to the CID Manager and the CID Supervisor case details of Reportable Diseases according to the coding of the organism/disease; and
  • Log calls/emails discussions in a chart.

REFERENCES AND RELATED FORMS, POLICIES AND PROCEDURES

Corresponding Procedure: N/A
Appendix A – Reportable Diseases Coded List
Health Protection and Promotion Act, Ontario Regulation 559/91, Specification of Reportable Diseases, Consolidation Period: From August 29, 2008 to the e-Laws currency date.

APPROVED BY

Rob Thompson 

APPENDIX A - Reportable Diseases Coded List

Code

Reportable Diseases

Causative Organism

Code

Non-reportable Sentinel Organisms

B

Acquired Immunodeficiency Syndrome

 

X

Clostridium perfringens

B

Amebiasis

Entoemeba histolytica

X

Burkholderia mallei

X

Anthrax

Bacillus antracis

X

Burkholderia pseudomallei

X

Botulism

Clostridium botulinum

X

Rickettsia prowazekii

X

Brucellosis

Brucella melitensis/abortus/suis/canis

X

Coccidioides immitis

B

Campylobacter enteritis

Campylobacter jejuni/other species

X

Histoplasma capsulatum

A

Chancroid

Haemophilus ducreyi

X

Blastomyces dermatitidis

B

Chickenpox/Disseminated Shingles (Varicella)

Varicella-Zoster/ Herpes Zoster

 

X

 

Serratia marcescens

N/A

Chlamydia trachomatis infections

Chlamydia trachomatis

X

Coccidioides species

A

Cholera

Vibrio cholera

X

Paracoccidioidesbrasiliensis

A

Clostridium difficile outbreak in acute care/LTC

Clostridium difficile

 

X

 

Penicillium marneffei

B

Cryptosporidiosis

Cryptosporidium parvum/hominis/other species

   

B

Cyclosporiasis

Cyclospora cayetanensis

   

A

Cytomegalovirus infection, congenial

     

X

Diphtheria

Corynebacterium diphtheriae

   

A

E. coli

Escherichia coli -all food poisoning cases

   
 

Encephalitis, including

     

A

i) primary

     

A

ii) post-infections

     

A

iii) vaccine related

     

A

iv) subacute sclerosing panencephalitis

     

A

v)  unspecified

     

B

Food poisoning, all causes

report all cases of E. coli

   

A

Gastroenteritis, institutional outbreaks

     

B

Giardiasis

Giardia lamblia

   

B

Gonorrhea (if isolated from a sterile site)

Neisseria gonorrheae

   

A

Group A Streptococcal disease, invasive

Streptococcus pyogenes

   

A

Group B  Streptococcal disease, neonatal

Streptococcus agalaciae

   

A

Haemophilus influenzae type b, invasive

Haemophilus influenzae -send out for typing

   

X

Hantavirus pulmonary syndrome

     
 

Haemorrhagic fevers, including

     

X

i) Ebola

     

X

ii) Marburg

     

X

iii) any cause

     
 

Hepatitis, viral, including

     

A

i) Hepatitis A

     

N/A

ii) Hepatitis B

     

N/A

iii) Hepatitis C

     

A

iv) Hepatitis D

     

A

Herpes, neonatal

     

B

Influenza

     

X

Lassa Fever

     

A

Legionellosis

Legionella pneumophila

   

X

Leprosy

Mycobacterium leprae

   

A

Listeriosis

Listeria monocytogenes

   

B

Lyme Disease

Borrelia burgdorferi

   

A

Malaria

Plasmodium vivax/ovale/falciparum/malariae

   

A

Measles

Morbillivirus

   
 

Meningitis, acute, including

     

A

i) bacterial

Numerous - CSF posiitve

   

A

ii) viral

Numerous - send out to PHL

   

A

iii) any cause

     

A

Meningococcal disease, invasive

Neisseria meningitidis from sterile site

   

A

Mumps

     

A

Ophthalmia neonatorum

     

B

Paratyphoid Fever

Salmonella paratyphi

   

A

Pertussis (Whooping Cough)

Bordatella pertussis

   

X

Plague

Yersinia pestis

   

A

Pneumococcal disease, invasive

Streptococcus pneumoniae from sterile site

   

X

Poliomyelitis, acute

Poliovirus

   

X

Psittacosis/Ornithosis

Chlamydiophila psittaci

   

A

Q Fever

Coxiella burnettii

   

X

Rabies

Rhabdovirus

   

A

Respiratory outbreaks in institutions

     

A

Rubella

     

A

Rubella, congenital syndrome

     

B

Salmonellosis

Salmonella species other than para/typhi

   

X

Severe Acute Respiratory Syndrome

     

B

Shigellosis

Shigella species

   

X

Smallpox

     

N/A

Syphilis

Treponema pallidum

   

A

Tetanus

Clostridium tetani

   
 

Spongiform Encephalopathy, including

     

X

i) Creutzfeldt-Jakob Disease (CJD), all types

     

X

ii) Gerstmann-Staussler-Scheinker Syndrome

     

X

iii) Fatal Familial Insomnia

     

X

iv) Kuru

     

A

Trichinosis

Trichinella spiralis

   

A

Tuberculosis

Mycobacterium tuberculosis

   

X

Tularemia

Francisella tularensis

   

A

Typhoid Fever (Enteric Fever)

Salmonella typhi

   

A

West Nile Virus

     

A

Yellow Fever

Alphavirus

   

B

Yersiniosis

Yersinia enterocolitica

   
         
         

A

Please report to Supervisor/Manager ASAP

B

Report high risk/unusual cases or institutional outbreaks

X

Sentinel event- report immediately (organisms you should never encounter)