Reconciliation

Policy

Category: Clinical Services
Subject: Reconciliation
Division: N/A
Policy Number: CA.72.01.601
Effective Date: December 9, 2011 

POLICY STATEMENT

Reconciliation will occur at the end of each day that financial transactions take place. The purpose of reconciliation is to ensure that there is an accurate documentation and accountability processes for all financial transaction.

Client financial transactions may be:

  • Cash
  • Debit
  • Visa
  • Mastercard
  • Cheque (in rare instances)

SCOPE

This policy applies to all nurses and clinical support assigned to Clinical Services and School Health teams, and student nurses working in these programs.

REFERENCES AND RELATED FORMS, POLICIES AND PROCEDURES

Corresponding Procedure:  CA.72.02.601 Reconciliation 

APPROVED BY

Rita Sethi  


Procedure

Category: Clinical Services
Subject: Reconciliation
Division: N/A 
Procedure Number: CA.72.02.601
Effective Date: December 9, 2011

PROCEDURE

  1. The Receptionist or delegate is responsible for the completion of the Reconciliation Sheet each day that financial transactions occur.  For High School Clinics, reconciliation may occur at the end of each month.
  2. The reconciliation sheet, along with appropriate Moneris receipts, attendance records and Contraceptive Sales Detail Reports by Clinic will be stapled together and forwarded to Accounts Receivable.
  3. Send a copy of the Reconciliation Sheet to the Program Manager, Clinical Services.

Note: The following program codes will be used when entering a transaction into the Moneris machine. If a transaction would require more than one code (e.g. 01 and 03) enter just one code.

01: Sexual Health
02: Travel
03: Gardasil

 

REFERENCES AND RELATED FORMS, POLICIES AND PROCEDURES

Corresponding Policy:  CA.72.01.601 Reconciliation 

APPROVED BY

Rita Sethi