Category: Communications
Subject: Plagiarism
Division: N/A
Policy Number: CA.55.01.102
Effective Date: October 18, 2011


Wellington-Dufferin-Guelph Public Health (WDGPH) takes plagiarism seriously.  All employees have the responsibility to educate themselves about what plagiarism is and how to avoid it.  Although plagiarism is not against the law, it can lead to public embarrassment and a loss of credibility to the organization.


Plagiarism is the act of implying authorship of someone else’s written or creative work.   This can include verbal, print and web materials.   Some examples are:

  • Presenting facts,  ideas or material from an external source without identifying the source;
  • Presenting facts, ideas or material from an external source and presenting it as your own; and
  • Reproducing material from an external source without indicating that the material is copied.

Plagiarism is not the same as violating copyright.  An example of violating copyright is copying a copyrighted work without permission.  This is against the law. (Refer to CA.55.01.100 Copyright Practice).

An example of plagiarism is copying a work in the public domain but not crediting the source.  There is no law against plagiarism.


This policy applies to all WDGPH employees, students, volunteers, and contracts.
It applies to all work produced by networks, coalitions or partnerships with whom WDGPH has formal representation.


Corresponding Procedure:  CA.55.02.102 Plagiarism
CA.55.01.100 Copyright Practice


Carole Desmeules 


Category: Communications
Subject: Plagiarism
Division: N/A
Procedure Number: CA.55.02.102
Effective Date: October 18, 2011


Wellington-Dufferin-Guelph Public Health (WDGPH) is committed to ensuring that plagiarism does not occur.  All employees have the responsibility to educate themselves about what plagiarism is and how to avoid it.

WDGPH will provide education and resources for employees to cite references appropriately and avoid plagiarism.

The WDGPH Librarian is available to assist employees to access resources and advise on how to cite appropriately.

Citing Appropriately:

To avoid plagiarism, acknowledge the source of your information with a reference list or endnotes.  In certain instances citations within text are also necessary. The format for acknowledgment depends on the purpose, target and format of the material you are preparing.

A reference list and endnotes are similar except that a reference list is organized alphabetically by author and endnotes are numerically organized.  Both are located at the end of a document.  A good reference provides enough information for easy retrieval of the original document.  A reference normally includes the following information:

  • Author and year of publication;
  • Title of article/chapter/book;
  • Title of source if applicable;
  •  Editor if applicable;
  •  Publisher and location;
  •  Volume and  number if applicable; and
  •  Page numbers.

Guidelines for References:

The preferred content and format for the reference will vary with the type of resource.
Below are format preferences and examples for some common resources. Please note that references are unique to the actual resource and these are only guidelines. Contact the Librarian or Communications Specialist for discussion on correct format.

  • Correspondence (letter, email, faxes etc.).  A formal reference list is not usually required. References are usually incorporated into the body of text.
  • Reports. The American Psychological Association (APA) format is preferred.  Contact Library Services for a copy of the Publication Manual of the American Psychological Association.
  • Other documents. The Canadian Style: a guide to writing and editing format is preferred. Contact Library Services for a copy of this resource.
  • Resources you are adapting. When adapting a resource (such as a pamphlet from another organization) the copyright acknowledgement is usually more appropriate than a reference or endnotes.  Contact Library Services for correct copyright acknowledgment.
  • Website references. A web-friendly format is preferred.

Examples of commonly used references (APA style):

  • Book
    Cooper, John.  (2006). Crisis communication in Canada: a practical approach.  Toronto, ON: Centennial College Press.
  • Journal
    ​Rebmann, Terri & Barnes, Sue A. (2011).  Preventing infections in hemodialysis: an executive summary of the APIC elimination guide.  American Journal of Infection Control, 39 (1), 72-75.
  • ​​Electronic resource
    Ontario Ministry of Health and Long-Term Care.  (2003). Healthy Babies Healthy Children Report Card.  Retrieved  March 4, 2011 from…
  • Reference within text
    Place a reference within text when quoting or referring to other resources.  Include the author of the source and the date.  A reference within text must always be in addition to a reference list or endnotes.
  • Example of a reference within text
    Coloroso (2002) noted that one of the signs of bullying is a refusal by the bullied child to go to school.



Corresponding Policy:  CA.55.01.102 Plagiarism
CA.55.01.100 Copyright Practice


Carole Desmeules