Medication Samples in the Clinical Setting

Policy

Category:  Clinical Services
Subject:  Medication Samples in the Clinical Setting
Division:  Community Health and Wellness
Policy Number:  CA.72.01.408
Effective Date:  October 26, 2017

POLICY STATEMENT

Distribution of free samples of medications are limited to physicians and pharmacists in Canada. At Wellington-Dufferin-Guelph Public Health (WDGPH), free samples are obtained by clinic physicians for the distribution to clinic clients.

Samples of medications are provided to clients for the purpose of trialing a product for effectiveness prior to the investment for purchase.

Medication samples accepted by physicians in the Sexual Health program may be provided to clients by the clinic nurse on the physician’s behalf.

SCOPE

This policy applies to all WDGPH nurses and students working in Clinical Services.

REFERENCES AND RELATED FORMS, POLICIES AND PROCEDURES

Corresponding Procedure:  CA.72.02.408

CONTACT FOR INQUIRIES

Director, Community Health and Wellness

APPROVED BY

Director, Community Health and Wellness


Procedure

Category:  Clinical Services
Subject:  Medication Samples in the Clinical Setting
Division:  Community Health and Wellness
Procedure Number:  CA.072.02.408
Effective Date:  October 26, 2017

PROCEDURE

As with any medication practice, the nurse must use their knowledge, skill and judgement to assess whether the medication sample is appropriate for the client. The purpose of a medication sample is to market a product; therefore, nurses using samples in their practice should consider whether their use presents any ethical issues. Nurses should not provide the medication to clients unless they have confidence that it is ‘fit for use’ – for example, that is was appropriately stored, and is not expired. Nurses will document in the e-health database that a sample was dispensed as per the appropriate physician agency and CNO guidelines.

RESPONSIBILITY:

Management will:

  • Ensure nursing staff are provided education on new products available; and
  • Ensure proper storage of medication samples.

Employees will:

  • Follow CNO guidelines for medication dispensing and administering; and
  • Ensure understanding of all risks/benefits, appropriateness for client and criteria addressed in the product monograph prior to providing the medication.

REFERENCES AND RELATED FORMS, POLICIES AND PROCEDURES

Corresponding Policy:  CA.72.01.408

CONTACT FOR INQUIRIES

Director, Community Health and Wellness

APPROVED BY

Director, Community Health and Wellness