Gifts, Favours and Donations – Board of Health Member

Policy

Category: Board of Health
Subject: Gifts, Favours and Donations – Board of Health Member
Division: N/A
Policy Number: CA.45.01.507
Effective Date: October 5, 2016

POLICY STATEMENT

The Board of Health (BOH) for Wellington-Dufferin-Guelph Public Health (WDGPH) does not accept gifts, favours and/or donations that require the Agency to provide consideration to the person or group providing the gifts, favours or donations. Consideration may include but is not limited to the areas of employment, financial and/or personal gain, procurement, medical supplies and services, Agency, personal or client information. 

BOH members are in conflict if they accept any payment, compensation whatsoever, gift, entertainment, hospitality or other favour, or donation from any person or group doing business with WDGPH.  In addition, a BOH member may be in conflict if their relatives or individual the member has a close person relationship with accepts what is deemed to be a gift, favour or donation that puts the BOH member in conflict with their responsibilities to WDGPH.

WDGPH does not provide gifts, favours and/or donations to person(s) or group(s) in order to obtain consideration for the Agency in any areas or activities when doing business or providing services.

Acceptance of a gift, favour and/or donation from any person or group may be a conflict if a reasonable person might conclude that the gift and/or donation could influence an individual at WDGPH when performing their duties to WDGPH with:

  • a person or group that has dealings with WDGPH;
  • a person or group to whom the BOH member provides services in the course of their duties to WDGPH; or
  • a person or group that seeks to do business with WDGPH.

However, the provisions above shall not operate to prevent a BOH member from accepting a gift of nominal value (less than $50.00) given as an expression of courtesy or hospitality if doing so is reasonable in the circumstances.

A BOH member who is offered a gift in these circumstances shall, in writing, notify the BOH Chair.  Refer to form CA.30.05.101 Disclosure of Gifts, Favours and Donations Conflicts – Board of Health Member.

A BOH member who is unclear about accepting or giving any gift, favour or donation shall contact the BOH Chair.

WDGPH does not accept gifts, favours and/or donations that involve unlawful discrimination or conflict with any provisions of law.  In the course of negotiations concerning formal agreements, these guidelines may be given to persons or groups participating in the negotiations.

Compliance

Failure to comply with the terms of this policy or disclose an obvious conflict in full may result in a BOH member being subject to the appropriate disciplinary action as determined by the BOH Chair.  

SCOPE

This policy applies to all members of the BOH.

REFERENCES AND RELATED FORMS, POLICIES AND PROCEDURES

Corresponding Procedure:  N/A
Forms:
CA.30.05.101 Disclosure of Gifts, Favours and Donations Conflicts – Board of Health Member
By-Law #1 Conflict of Interest

CONTACT FOR INQUIRIES

Chair of the Board of Health

APPROVED BY

Chair of the Board of Health    


Procedure

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Subject:
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PROCEDURE

RESPONSIBILITIES

DEFINITIONS

REFERENCES AND RELATED FORMS, POLICIES AND PROCEDURES

CONTACT FOR INQUIRIES

APPROVED BY