Environmental Cleaning of Equipment and Supplies by Employees


Category: Health and Safety
Subject: Environmental Cleaning of Equipment and Supplies by Employees
Division: N/A
Policy Number: CA.56.01.100
Effective Date: March 25, 2013


Wellington-Dufferin-Guelph Public Health (WDGPH) is committed to providing a clean environment for staff and clients.  This is achieved by ensuring there is a regular schedule for cleaning and disinfecting office areas in accordance with current guidelines for infection control in health care offices. 


This policy applies to all WDGPH employees including volunteers, students and contractual.


The Director, Finance, Human Resources and Corporate Services will:
  • Ensure that all cleaning contractors are compliant with the established procedures for daily cleaning of offices as stipulated within their contract.
The Manager, Operations will:
  • Ensure that all products used are approved for use in a health care office setting;
  • Wherever possible, ensure products used are not regulated under WHMIS are properly labeled, environmentally friendly and safe to handle; and
  • Ensure that only approved cleaning products that comply with MSDS guidelines for use by employees are purchased.
Managers are responsible for ensuring all employees are trained on:
  • The proper use of any cleaning products that employees are required to use;
  • The procedures for cleaning equipment and other items between clients;
  • The use of approved products only by employees;
  • Prior to ordering a new product that is not on the MSDS list, speak with the Health and Safety Consultant.

Approval of products will be done jointly by all Directors and the Joint Health and Safety Committee. All new products, prior to being ordered, need to be reviewed by the Joint Heath and Safety Consultant then forwarded to purchasing with approval and the MSDS sheet.

Employees who work with specific medical and other equipment and supplies, that come in contact with multiple clients, are required to comply with specific cleaning procedures between uses throughout each day.


Corresponding Procedure:  CA.56.02.100 Environmental Cleaning of Equipment and Supplies by Employees


Carole Desmeules 


Category: Health and Safety
Subject: Environmental Cleaning of Equipment and Supplies by Employees
Division: N/A
Procedure Number: CA.56.02.100
Effective Date: March 25, 2013


Managers must ensure that all employees receive training and that documentation of this training is forwarded to the Human Resources Department.

Employees are responsible to attend all training.

General note regarding use of cleaning products:
  • Only ready-to-use liquid or pre-saturated wipes will be purchased.  Cleaning/disinfectant ready-to-use liquid should be either directly applied to the surface or to a cloth.
  • Spray bottles are not to be used.
  • Manufacturer’s instructions must be followed and MSDS sheets reviewed prior to using the product with regards to the length of time the cleaning product must remain on the surface before wiping dry for the type of cleaning required.
  • Sanitizing instructions are followed only when equipment has been exposed to intact skin, urine and feces.  For all other exposures cleaning and disinfecting instructions must be followed for exposure to TB, General Virucide, Bactericidal and Fungicidal.
  • Employees are required to use pre-saturated wipes when cleaning equipment while on home visits or at other non-office locations.
Cleaning of Body Fluid Spills:

If there is a body fluid spill, the area must be cleaned immediately using the following procedure:

  • Employees must wear gloves when cleaning up the spill.
  • Wipe as much of the visible material as possible with disposable towels and discard in a lined garbage container.
  • Clean area with the detergent disinfectant product supplied. (Follow product instructions for General Virucide including HIV).


  • If there is glass present in the spill, use a dustpan and scraper to pick up glass fragments and discard broken glass in a biomedical waste container. Clean dustpan and scraper equipment using the detergent and disinfectant solution provided.
  • Place items soaked with blood in an impervious plastic bag and dispose of in the same manner as regular waste.
Cleaning of equipment and other surfaces:

Examination Tables:

  • Change table covers, linen, paper, plastic covers etc. between clients.
  • Clean and disinfect uncovered examination tables between clients.
  • If there is a body fluid spill, immediately clean and disinfect the table after removing any covers.

Examination Lamps:

  • Clean and disinfect all surfaces daily using a pre-saturated wipe.
  • Clean and disinfect any surface immediately if exposed to body fluid.

Dental Equipment:

  • Clean and disinfect dental chair, consol unit, light and table surfaces between clients.
  • Change tray covers between clients.
  • Clean surfaces immediately if exposed to blood or other body fluids.

Note: cleaning and sterilization of dental instruments and hand pieces are done as per manufacturer instructions.

Baby Scales:

  • Change scale papers etc. between clients.
  • Sanitize uncovered scales between clients.
  • Immediately clean and disinfect if blood is present.

Other Medical Devices:

  • Sanitize blood pressure cuffs and stethoscopes frequently.
  • Send equipment that is inserted into a body opening or cavity to be sterilized after each use.  WDGPH will endeavour to use single use/disposable equipment wherever possible. (e.g. speculums, otoscope tips).

Other equipment:

  • Sanitize mats used for babies to lie on during classes at the end of each class.
  • Sanitize all toys regularly.
  • Sanitize equipment, such as computer keyboards, telephones on a regular basis.

Table/Counter surfaces:

  • Sanitize all counter and table surfaces at the end of use.
  • Clean all surfaces immediately if exposed to blood.


Corresponding Policy:  CA.56.01.100 Environmental Cleaning of Equipment and Supplies by Employees
College of Physicians and Surgeons of Ontario, Infection Control in the Physician’s office, 2004 PIDAC


Carole Desmeule