Distribution and Sales

Policy

Category: Clinical Services
Subject: Distribution and Sales
Division: Community Health and Wellness
Policy Number: CA.72.01.300
Effective Date: July 29, 2013

POLICY STATEMENT

Wellington-Dufferin-Guelph Public Health (WDGPH) will provide contraceptive products at reduced or no cost.  Refer to Medical Directive CA.40.01.114 Prescribing, Dispensing, Selling and Administering Pharmaceutical Products and CA.40.02.116 Prescribing Contraceptives.

Condoms:

Condoms are provided free of cost to individuals or community agency/groups.  Bulk supplies of condoms are made available to community agencies/groups for free distribution provided that the agency/group agrees to include “directions for use” brochures.  All new requests and large bulk orders are to be approved by the Manager prior to distribution.

Diaphragms and IUDs:

Diaphragms and IUDs are made available to clients who find the cost of purchasing these products at a pharmacy a financial burden.

Other Contraceptives:

A supply of commonly used contraceptives (pills, transdermal patch, vaginal ring, depo provera plan B) are provided at a reduced cost to clients who are unlikely to continue to use contraceptive if they have to pay the full price at a pharmacy. When available, sample products are provided to clients in financial hardship.  Clients who are unable to pay are not denied the product, but encouraged to pay what they can.

SCOPE

This policy applies to all WDGPH nurses, receptionists, administrative support and student nurses assigned to work in Clinical Services.

REFERENCES AND RELATED FORMS, POLICIES AND PROCEDURES

Corresponding Procedure:  CA.72.02.300 Distribution and Sales
Medical Directive CA.40.01.114 Prescribing, Dispensing, Selling and Administering Pharmaceutical Products
Medical Directive CA.40.02.116 Prescribing Contraceptives

APPROVED BY

Director, Community Health and Wellness 


Procedure

Category: Clinical Services
Subject: Distribution and Sales
Division: Community Health and Wellness
Procedure Number: CA.72.02.300
Effective Date: December 9, 2011

PROCEDURE

Refer to Medical Directive CA.40.01.114 Prescribing, Dispensing, Selling and Administering Pharmaceutical Products and Medical Directive Procedure CA.40.02.116 Prescribing Contraceptives.

Clients with a prescription on record can call in to Wellington-Dufferin-Guelph Public Health (WDGPH) or order on-line (https://www.wdghu.org/4u/) any number of refills that they have noted on file. 

RESPONSIBILITIES

The Nurse will:

The Nurse will review the refill order requests on a schedule that is reflective of clinic hours/office and fill the requested prescriptions by:

  • Checking the client name and product requested in the computer to make sure that is a match and available refills.
  • Complete label CHDPYAC(LB) 402 and use this label to attach to the product.
  • Place the product in a brown paper bag.
  • Complete label CHDPYAC(FM) and use this label to secure close the brown paper bag containing the product.
  • Document in the client database, the date, product, number dispensed, and number of remaining refills and name of Nurse dispensing.
  • Place the securely closed bag with the products in the designated area at reception for the Reception staff to sell to the client.

Receptionist/ Clinic Clerk will:

  • Provide the appropriate secured bag to the client upon their arrival. If the client does not wish to purchase as many units as are in the bag, the receptionist can remove the number of unwanted items and charge the client appropriately. The Receptionist must document in the client database the request of the client, number of units sold, number of remaining refills and the name of the Receptionist. If the client wishes to purchase more units than there are in the bag, the Receptionist must contact the Nurse.
  • Complete the financial transaction for the sale of the product.
  • Complete a receipt of transaction upon client request.
  • Enter sale information into client database.
  • Remove and dismantle products that have not been picked up after two weeks from the order date, and document in the client database.

REFERENCES AND RELATED FORMS, POLICIES AND PROCEDURES

Corresponding Procedure:  CA.72.01.300 Distribution and Sales
Medical Directive CA.40.02.116 Prescribing Contraceptives

APPROVED BY

Director, Community Health and Wellness