Business Related Travel and Kilometrage Expense Claims

Policy

Category: Finance
Subject: Business Related Travel and Kilometrage Expense Claims
Division: Finance and Corporate Operations
Policy Number: CA.51.01.118
Effective Date: January 21, 2015

POLICY STATEMENT

The purpose of this Statement of Policy is to provide guidance for business related travel and kilometrage reimbursement to Board of Health (BOH) members, employees and individuals who are required to travel and /or use their personal vehicles to conduct Wellington-Dufferin-Guelph Public Health (WDGPH) related business. No reimbursement is provided for the use of a personal vehicle to attend a function where WDGPH has arranged for transportation.

To establish a fair and reasonable rate for reimbursement for the usage of personal vehicles for business purposes; to cover the cost of fuel and provide for estimated wear and tear on the vehicles reflective of current economic conditions, and to provide for the reimbursement of business related travel expenditures incurred by individuals on behalf of WDGPH.

The WDGPH kilometre rate is set with reference to the maximum allowable rate established and updated annually by the Canada Revenue Agency (CRA).  See CA.30.01.206 Business Related Travel and Kilometrage Expense Allowance Rates.

SCOPE

This policy applies to all BOH members, Medical Officer of Health/CEO, and all employees and individuals who are required to travel or/and use their personal vehicle for WDGPH business.

REFERENCES AND RELATED FORMS, POLICIES AND PROCEDURES

Corresponding Procedure:  CA.51.02.118  Travel & Kilometrage Expense Claims

CA.30.01.201  Travel and Kilometrage Expense Report

CA.30.01.206  Business Related Travel and Kilometrage Expense Allowance Rates

CA.51.01.104  Agency Credit Cards

CA.52.01.102  Professional Development (Conferences, Seminars, Training)

CONTACT FOR INQUIRIES

Director, Finance and Corporate Operations

APPROVED BY

Director, Finance and Corporate Operations