April 6, 2016 Audit Committee Meeting Minutes

April 6, 2016 - 3:00 – 4:00 p.m

Present: June Hofland (Chair), Doug Auld, William Baxter and Guy Gardhouse.

Regrets: George Bridge and Mark MacKinnon.

Staff: Dr. Mercer, Liz Bowden, Rob Thompson, Andrea Roberts, Rita Sethi, Shanna O’Dwyer and Sylvia Muir (Recorder).

Guests: Matthew Betik and Brendan D. Hall, KPMG (Auditors)

1.0 Call to Order

J. Hofland called the meeting to order at 3:00 p.m.
Agenda reordered to commence with presentation of Financial Statements.

2.0 Approval of Agenda

MOTION:  “To approve the Agenda for April 6, 2016 meeting, as presented.”
Moved: W. Baxter
Seconded: G. Gardhouse
CARRIED

3.0 Approval of Minutes

MOTION: “To approve the Minutes of the meeting of March 2, 2016, not including the Closed Session Minutes, as presented.” 
Moved: G. Gardhouse
Seconded: W. Baxter 
CARRIED

4.0 Presentation(s)

Review of 2015 Draft Financial Statements

S. O’Dwyer reviewed each page of the Draft Financial Statements, in detail:

  • Financial Statements are for the year-ended December 31st 2015.
  • Prepared in accordance with Public Sector Accounting.
  • All cost-shared and 100% funded programs are included in the Financial Statements.
  • Page 5 Financial Assets – snapshot in time (dec 31/15).
  • Page 4 – Statement of Changes in Net Financial Debt.  Audit Committee Meeting April 6, 2016
  • ​Page 6 – Statement of Cash Flows (3:18)

​D. Auld arrived.

  • Page 7 - 15 – Notes to the Financial Statements.
  • Page 16 – Schedule of Expenditure Recoveries (Schedule 1).
  • Page 17 – Schedule of Revenue and Expenditures (Schedule 2).
  • Page 18 – Schedule of Tangible Capital Assets (Schedule 3).
  • Page 19 – Schedule of One Time Funds (Schedule 4).
  • Schedules 2 and 5-10: all combined in the statements of operations
  • Page 20 – Schedule of Revenues and Expenditures (Schedule 5).
  • Page 21 – Statement of Revenues and Expenditures – HBHC (Schedule 6).
  • Page 22 – Statement of Revenues and Expenditures – Preschool Speech and Language (Schedule 7).
  • Page 23 – Statement of Revenues and Expenditures – County of Wellington Wee Talk (Schedule 8).
  • Page 24 – Statement of Revenues and Expenditures – Canadian Prenatal Nutrition Program (Schedule 9).
  • ​Page 25 – Statement of Revenues and Expenditures – Other Community Grants (Schedule 10). 

S. O’Dwyer advised the Committee that WDGPH has not yet received the results of the OneTime Grants and the MOH compensation monies, from the MOHLTC, which may alter the Financial Statements.

(a) MOTION: “That the Audit Committee makes recommendation to the Board of Health to receive the audited Financial Statements for the year-ended December 31st, 2015, as presented.”
Moved: B. Auld
Seconded: G. Guardhouse
CARRIED

(b) MOTION: “That the Audit Committee makes recommendation to the Board of Health to refer the approval of the finalized 2015 Audited Financial Statements, with additional information received from the MOHLTC (One-Time Grants & MOH Compensations Monies), and to report back to the May 4, 2016 BOH meeting.”
Moved: D. Auld Seconded:
G. Gardhouse
CARRIED

Review of KPMG Audit Findings Report (2015)

M. Betik and B. Hall, Auditors, provided information with respect to KPMG’s Audit Findings Report (2015) and reviewed the following:

  • This is KPMG’s first audit of WDGPH.
  • KPMG is in a position to table a “clean audit” to the BOH.
  • Page 3 – Executive Summary – No changes to KPMG’s approach from the original plan.  
  • Page 5 – Audit Risks and Results – No issues found.
  • Page 7 – Long-Term Debt – No differences were noted.
  • Page 9 – Other Matters – KPMG has reclassified 3 items (Comparative Information; Salary & Wages Versus Benefits Classification and Expenditures by Object – see note 3).
MOTION: “That the Audit Committee makes recommendation to the Board of Health to receive the KPMG Audit Findings Report (2015), as presented.”
Moved: G. Gardhouse
Seconded: W. Baxter
CARRIED

5.0 Business Arising

  •  NONE

6.0   Other Business

  • NONE

7.0   Closed Session:

  • Approval of Closed Session Minutes from March 2, 2016 Audit Committee meeting.
Discussion between Auditor and Audit Committee, without the presence of WDGPH Management. S. Muir (Recorder) to remain for Closed Session. 

(3:58)
MOTION: “To move into Closed Session to approve Closed Session Minutes of Mar 2/16 and for Committee discussion with Auditor without the presence of WDGPH Staff (Recording Secretary to remain).”
Moved: W. Baxter
Seconded: G. Gardhouse
CARRIED

Present: June Hofland (Chair), Doug Auld, William Baxter and Guy Gardhouse

Regrets: George Bridge and Mark MacKinnon. 

Staff: Sylvia Muir (Recorder).

Guest(s): Matthew Betik and Brendan D. Hall, KPMG (Auditors).

CLOSED SESSION MINUTES TO BE PROVIDED UNDER SEPARATE COVER.

Returned to Open Session.
(4:01)
(4:02) WDGPH Management/Staff returned to Open Session meeting.

MOTION: “That the Audit Committee ratify all decisions made in the April 6, 2016 Closed Session portion.”
Moved: D. Auld
Seconded: W. Baxter
CARRIED

8.0 Next Meeting

Any further Audit Committee meeting(s) to be scheduled at the call of the Chair.

9.0 Adjournment

The meeting was adjourned at 4:03 p.m.
Moved: D. Auld
Seconded: W. Baxter
CARRIED