October 5, 2016 Board of Health Meeting Minutes

The Board of Health of Wellington-Dufferin-Guelph Public Health Unit met at 4:00 p.m. at the GUELPH Office.

Members in attendance were: Mr. Doug Auld (Chair), Ms. Margaret Abbink, Mr. William Baxter, Ms. Christine Billings, Mr. George Bridge, Mr. Guy Gardhouse, Ms. June Hofland, Mr. Dennis Lever, Mr. Keith Perron, Ms. Nancy Sullivan, Mr. Allen Taylor and Mr. Chris White.

Member(s) with regrets: Mr. Ken McGhee and Mr. Mark MacKinnon.

Ex-officio members(s) in attendance: Dr. Mercer, Medical Officer of Health & CEO.

Staff members in attendance were: Ms. Elizabeth Bowden, Ms. Andrea Roberts, Ms. Rita Sethi, Mr. Rob Thompson, Mr. Kyle Wilson, Mr. Chuck Ferguson, Mr. Tom Craig, Ms. Rosalyn LaRochelle, Ms. Jennifer McCorriston, Ms. Shanna O’Dwyer, Ms. Janice Walters, Ms. Meighan Finlay and Ms. Sylvia Muir (Recording Secretary).

Guests in attendance were: NONE

1.0 Call to Order

D. Auld called the meeting to order at 4:00 p.m.

Timelines and processes for MOH/CEO Performance Evaluation, Annual Goal-Setting & BOH Self-Evaluation

D. Auld briefly reviewed the timetable, via handout, for the MOH/CEO Performance Evaluation, Annual Goal-Setting & BOH Self-Evaluation.

2.0 Disclosure(s) of Pecuniary Interest

There are no disclosures of pecuniary interest declared at this time.

3.0 Approval of Agenda

MOTION: “To approve the Agenda and any Addendums distributed for the October 5, 2016 BOH meeting, as presented.”
Moved: M. Abbink
Seconded: J. Hofland
CARRIED

4.0 Approval of Minutes

MOTION: “To approve the Minutes of September 7, 2016 – not including the September 7, 2016 Closed Session Minutes.”
Moved: N. Sullivan 
Seconded: J. Hofland
CARRIED

4(a) MOH Updates

Dr. Mercer provided updates on the following matters:

Bill 177 – Domestic & Sexual Violence Workplace Leave, Accommodation and Training Act, 2016 Update:

  • Dr. Mercer contacted Ted Arnott, MPP, Wellington-Halton Hills, as directed by the BOH at the September BOH meeting.
  • Bill 177, Domestic and Sexual Violence Workplace Leave, Accommodation and Training Act, 2016, was introduced by NDP MPP Peggy Sattler and brought forward for Second Reading debate on March 10, 2016. As the Ontario PC Labour Critic, T. Arnott spoke in favour of sending it to Committee for further examination. It was referred to the Standing Committee on Justice Policy, but the Committee did not review it. Bill 177 died on the Order Paper when the Government prorogued the Legislature earlier this month. It remains to be seen whether or not Ms. Sattler will re-introduce the Bill.
  • T. Arnott currently serves as one of the assistant Speakers in the Ontario Legislature. In that role, T. Arnott helps the Speaker preside over the Legislature and normally takes the Speaker’s Chair every Monday afternoon from 1:00-6:00pm. T. Arnott is one of the  assistant Speakers and has not been assigned to a Standing Committee, although any Member is able to go to Committee hearings and participate.

County of Wellington Plowing Match

  • The International Plowing Match and Rural Expo was held in Minto from September 20th – 24th, 2016.
  • There were over 100,000 attendees.
  • WDGPH’s Health Protection Division took a lead role and participated on the All Chairs Committees to support planning and preparation of the site.
  • WDGPH implemented an IMS structure given the size of the event in terms of expected attendance and scope of the event in terms of temporary infrastructure.
  • Food safety training was provided in advance of the event with over 110 food handlers trained.
  • Approximately 140 food inspection were carried out at food vendors.
  • Safe water staff worked with the Ontario Clean Water Agency to oversee the supply of potable water to the site.
  • Chlorine residuals were taken daily at 18 distribution points in the temporary water supply system – all samples had adequate chlorine levels.
  • Bacteriological analysis was carried out daily – there were no adverse results.
  • All animal exhibits were inspected and supplied with signage and hand hygiene stations.
  • There were no incidents of suspect food-borne illness or rabies via animal bites.
  • WDGPH spent over 500 person hours working on this event.

BOH Chair Update

  • D. Auld’s (BOH Chair) appointment is set to expire on November 14, 2016. N. Sullivan, Vice-Chair, acknowledged D. Auld’s commitment to Public Health affairs and thanked him for all his efforts.

5.0 Presentation(s) 

Lorne Goldman, Business Development, Leading Boards attended and provided a demonstration of the new portal to the BOH members:

  • Portal will allow the BOH an area where they will access all the documents relevant to them.
  • Only BOH members, and the WDGPH Administrators, can see items posted on this portal.
  • BOH members will be receiving a link in the next few days that will allow you to log in to the portal – link expires after 24 hours and thereafter you will need to request a new link.
  • Closed Session materials will be restricted to not allow downloading/e-mailing/saving.
  • Training may be arranged once the BOH members have had an opportunity to practice with the portal. Leading Boards can also set up remote one-on-one training.

     (4:39) Lorne left meeting.

6.0 Business Arising

  • NONE.

7.0 Consent Agenda

  • NONE.

8.0 BOH Report(s)

BH.01.OCT0516.R17 – Nutritious Food Basket for WDGPH 2016

Dr. Mercer reviewed the contents of Report BH.01.OCT0516.R17.

BOH consensus to amend the Motion to include providing the Report to the local MPPs.

MOTION: (a)” That the Board of Health share BOH Report BH.01.OCT0516.R17
– Nutritious Food Basket for Wellington, Dufferin and Guelph 2016, as amended, with the following to increase community awareness of the cost of healthy eating:
(i) Consumers through WDGPH’s website and other media;

(ii) Local health and social service group officials; and
(iii) Local MPPs.”

Moved: C. White
Seconded: G. Gardhouse
CARRIED

MOTION: (b) “That the Board of Health forward BOH Report BH.01.OCT0516.R17 – Nutritious Food Basket for Wellington, Dufferin and Guelph 2016, as amended, to the Association of Local Public Health Agencies and the Ontario Public Health Association who advocate for those who are food insecure.”

Moved: N. Sullivan
Seconded: J. Hofland
CARRIED

MOTION: (c) “That the Board of Health receive BOH Report BH.01.OCT0516.R17 – Nutritious Food Basket for Wellington, Dufferin and Guelph 2016, as amended, for information.”
Moved: J. Hofland
Seconded: A. Taylor
CARRIED

 

9.0 Committee (Verbal) Report(s)

AUDIT COMMITTEE REPORT:

  • No update.

FACILITIES COMMITTEE REPORT:

  • No update.

HUMAN RESOURCES COMMITTEE REPORT:

  • No Update

FINANCE COMMITTEE REPORT:

D. Lever, Finance Committee Chair, provided an update advising that the Finance Committee met on September 15, 2016 to review/discuss the following matter(s). Dr. Mercer reviewed the contents of the following Committee Reports:

BH.04.SEP1516.R11 – 2016 Second Quarter Financials

BH.04.SEP1516.R12 – 2017 Draft Budget

We did not have the 2016 budget at the time of the Finance Committee meeting.

The following Motion(s) were passed in Open Session at the Finance Committee meeting of Sep 15/16 :

BH.04.SEP1516.R11 – 2016 Second Quarter Financials:

(a) MOTION: “That the Finance Committee make recommendation to the Board of Health to receive Finance Committee Report BH.04.SEP1516.R11 – 2016 Second Quarter Financials, as presented, for information.”
Moved: N. Sullivan
Seconded: C. White
CARRIED

BH.04.SEP1516.R12 – 2017 Draft Budget:

(a) MOTION: “That the Finance Committee make recommendation to the Board of Health to receive Finance Committee Report BH.05.SEP1516.R12 – 2017 Draft Budget, as presented, for information.”
Moved: D. Lever
Seconded: K. Perron
CARRIED

EXECUTIVE COMMITTEE REPORT:

D. Auld, Executive Committee Chair, provided an update advising that the Audit Committee met on September 15, 2016 to review/discuss the following matter(s):

BH.09.SEP1516.R01 – Governance Framework Policies & Procedures

Audit Schedule for 2017

Skills Matrix and BOH Appointments Discussion

The following Motion(s) were passed in Open Session at the Executive Committee meeting of Sep 15/16:

BH.09.SEP1516.R01 – Governance Framework Policies & Procedures:

(a) MOTION: “That the Executive Committee makes recommendation to the Board of Health to receive Executive Committee Report BH.09.SEP1516.R01 – Governance Framework Policies & Procedures, as reviewed and amended.”
Moved: J.Hofland
Seconded: A. Taylor
CARRIED

Audit Schedule for 2017:

Direction & Authorization was provided to the MOH/CEO to send a letter to the Auditors (KPMG) advising of the required changes.

Skills Matrix and BOH Appointments:

Direction & Authorization was provided to the MOH/CEO to draft a letter of support for the candidate’s Application for Appointment for the Chair’s signature and to submit same to the Public Appointments Secretariat.

Motions passed at the Sep 07/16 BOH Meeting:

BH.02.JUN1516.R02WDGPH Risk Management Strategy:

(a) MOTION: “That the Board of Health accepts the recommendation of the Executive Committee and receives Executive Committee Report BH.09.SEP1516.R01 – Governance Framework Policies & Procedures, as presented, for information.”
Moved: C. Billings
Seconded: K. Perron
CARRIED

10.0 Correspondence

  • Roselle Martino, Assistant Deputy Minister, Population and Public Health Division, MOHLTC Letter to WDGPH re Provincial Funding Approval for the 2016 fiscal year.
(a) MOTION: “That the Board of Health received the above-noted Correspondence.”
Moved: C. Billings
Seconded: J. Hofland
CARRIED

11.0 CLOSED SESSION

  • NONE.

12.0 Notice of Motion

Items to be put on the November 2/16 BOH Agenda:

  • NONE.

13.0 Adjournment

The meeting was adjourned at 4:55 p.m.

MOTION: “To adjourn the meeting.”
Moved: J. Hofland
Seconded: A. Taylor
CARRIED: