November 2, 2016 Board of Health Meeting Minutes

The Board of Health of Wellington-Dufferin-Guelph Public Health Unit met at 4:00 p.m. at the Fergus Office.

Members in attendance were: Mr. Doug Auld (Chair), Ms. Margaret Abbink, Mr. William Baxter, Ms. Christine Billings, Mr. George Bridge, Mr. Guy Gardhouse, Mr. Dennis Lever, Mr. Ken McGhee, Mr. Keith Perron, Mr. Allen Taylor and Mr. Chris White. 

Member(s) with regrets: Ms. June Hofland, Mr. Mark MacKinnon and Ms. Nancy Sullivan.  

Ex-officio member(s) in attendance: Dr. Mercer, Medical Officer of Health & CEO.  

Staff members in attendance were: Mr. Chris Beveridge, Ms. Andrea Roberts, Ms. Rita Sethi,  Mr. Kyle Wilson, Mr. Justin Brown, Mr. Tom Craig, Mr. Chuck Ferguson, Dr. Robert Hawkins, Ms. Jessica Morris, Ms. Becky Mantynen, Ms. Shanna O’Dwyer, Ms. Marlene Jantzi-Bauman, Mr. Jagjit Bajwa, Ms. Diane Wallace, Ms. Janice Walters, Mr. Shawn Zentner and Ms. Sylvia Muir (Recording Secretary). 

Guests in attendance were: Ms. Jaime Myslik (Wellington Advertiser).  

1.0 Call to Order

D. Auld called the meeting to order at 4:00 p.m.

D. Auld reminded the BOH of the Staff Appreciation Event taking place on Wednesday November 30, 2016, at 9:00 a.m., at the Italian Canadian Club and to reply to S. Muir’s invitation confirming attendance.

D. Auld reminded the BOH to e-mail S. Muir advising which Committees they wish to sit on in 2017.

United Way Campaign – BOH Contribution

Looking to take up a collection on behalf of the BOH as in 2015.  Monies to be collected by Dr. Mercer who will purchase items for a basket that will be drawn at the Staff Appreciation Event.  Donations to go to the United Way Campaign.

(4:05) G. Bridge arrived.

2.0 Disclosure(s) of Pecuniary Interest

There are no disclosures of pecuniary interest declared at this time.

3.0 Approval of Agenda

MOTION: “To approve the Agenda and any Addendums distributed for the November 2, 2016 BOH meeting, as presented.
Moved: K. Perron
Seconded: M. Abbink
CARRIED

4.0 Approval of Minutes

MOTION: “To approve the Minutes of October 5, 2016, as presented.”
Moved: K. Perron
Seconded: M. Abbink
CARRIED

4(a) MOH Updates

Dr. Mercer provided updates on the following matters:

BOH Chair Goodbyes

  • A. Taylor thanked D. Auld on behalf of the BOH.
  • Dr. Mercer presented D. Auld with a card/gift on behalf of the BOH

Introduction of New WDGPH Staff Members

Dr. Mercer introduced new staff members/positions as follows:

  • M. Jantzi-Bauman is the new Manager in Community Health & Wellness, Vaccine Preventable Program.  Previously, she was a Public Health Nurse at WDGPH.
  • B. Mantynen is the new Manager in Family Health, Child Health and Oral Health Program.  She came to us from the Ministry of Children & Youth Services.
  • C. Beveridge is the new Director of Health Protection.  He comes to us from the Haliburton, Kawartha, Pine Ridge District Health Unit in Port Hope where he was the Director of Environmental Health.  Prior to that, he was the Manager of Environmental Health for the Thunder Bay District Health Unit and the Senior Environmental Health Officer for the Northwest Territories. He is a past president of the Association of Supervisors of Public Health Inspectors of Ontario and is an examiner for the Board of Certification for the Canadian Institute of Public Health Inspectors.  He is also a Board Member for the Public Service Health and Safety Association.

Self-Care Product Regulations Update

  • Self-care products are classified as cosmetics, natural health products and non-prescription drugs.

Proposed Changes:

  • Group and assess cosmetics, natural health products and non-prescription drugs together and use a risk-based approach to determine licensing requirements.
  • Low-risk products (cosmetics, vitamins, toothpaste, etc.) would be free of toxic substances and meet certain requirement.  They would be managed by a post market system and would not be reviewed or licensed by Health Canada and could not make any health claim.
  • Moderate-risk products (topical and oral pain relievers, cough and cold products, etc.) would be licensed by Health Canada based on safety, efficacy and quality.  They would be required to provide scientific proof and could use a health claim.
  • Higher-risk products (prescription drugs moving to non-prescription drugs, products containing new medicinal ingredients, etc.) would receive a full review from Health Canada and companies must provide scientific proof of safety, efficacy and quality.  Health claims on labels would be more strictly regulated.

5.0 Presentation(s)

  • NONE.

6.0 Business Arising

  • NONE.

7.0 Consent Agenda

  • Program/Service Information Report – Safe Water (3rd Quarter 2016).

MOTION: “That the Board of Health receive the Consent Agenda items, which have been given due consideration, for information.”
Moved: G. Bridge
Seconded: C. White
CARRIED

8.0 BOH Report(s)

BH.01.NOV0216.R18 – Fluoride Varnish Program in High-Risk Elementary Schools  

Dr. Mercer reviewed the contents of Report BH.01.NOV0216.R18.
This Report came as a result of the Finance Committee meeting and the Budget discussion.  Detailed discussion occurred regarding expanding the Fluoride Varnish Program to an additional 5 high-risk schools and options for funding this expansion.  The fluoride varnish needs to be applied twice during the school year and it is anticipated it would take several years to begin to see the benefit.

MOTION: (a) “That the Board of Health receive BOH Report BH.01.NOV0216.R18 – Fluoride Varnish Program in High Risk Elementary Schools, as presented, for information.”
Moved: D. Lever
Seconded: W. Baxter
CARRIED
 
MOTION: (b) “That the Board of Health approve forwarding the financial implications of expansion of the Fluoride Varnish Program to five (5) additional High-Risk Elementary Schools to the Finance Committee for consideration of funding the cost through any positive year-end variance.”
Moved: C. White
Seconded: M. Abbink
CARRIED
 
BH.01.NOV0216.R19 – Local and Provincial Raccoon Rabies Management Update  

Dr. Mercer reviewed the contents of Report BH.01.NOV0216.R19.

MOTION: (a) “That the Board of Health receive BOH Report BH.01.NOV0216.R19 – Local & Provincial Raccoon Rabies Management Update, as presented, for information.”
Moved: C. Billings
Seconded: G. Gardhouse
CARRIED

BH.01.NOV0216.R20 – International Plowing Match Overview

MOTION: (a) “That the Board of Health receive BOH Report BH.01.NOV0216.R20 – International Plowing Match Overview, as presented, for information.”
Moved: K. McGhee
Seconded: A. Taylor
CARRIED

9.0 Committee (Verbal) Report(s)

AUDIT COMMITTEE REPORT:

  • No update.  

EXECUTIVE COMMITTEE REPORT:

  • No update.  

FACILITIES COMMITTEE REPORT:

  • No update.  

HUMAN RESOURCES COMMITTEE REPORT:

K. Perron, Human Resources Committee Chair, provided an update advising that the Human Resources Committee met on October 11, 2016 to review/discuss the following matter(s).  Dr. Mercer reviewed the contents of the following Committee Reports:

BH.05.OCT1116.R09 – Emergency Preparedness Update

BH.05.OCT1116.R10 – Bill 132 – Sexual Violence and Harassment Action Plan Act

BH.05.OCT1116.R11WDGPH Annual Privacy Program Update

BH.05.OCT1116.R12WDGPH Human Resources Strategy

The following Motion(s) were passed in Open Session at the Human Resources Committee meeting of Oct 11/16:

BH.05.OCT1116.R09 – Emergency Preparedness Update:

(a) MOTION: “That the Human Resources Committee make recommendation to the Board of Health to receive Human Resources Committee Report BH.05.OCT1116.R09 – Emergency Preparedness Update, as presented, for information.”
Moved: M. Abbink
Seconded: A. Taylor
CARRIED

 BH.05.OCT1116.R10 – Bill 132 – Sexual Violence & Harassment Action Plan Act 2016:

(a) MOTION: “That the Human Resources Committee make recommendation to the Board of Health to receive Human Resources Committee Report BH.05.OCT1116.R10 – Bill 132 – Sexual Violence & Harassment Action Plan Act (Supporting Survivors and Challenging Sexual Violence and Harassment), 2016, as presented, for information.”
Moved: D. Auld
Seconded: M. Abbink
CARRIED

BH.05.OCT1116.R11WDGPH Annual Privacy Program Update:

(a) MOTION: “That the Human Resources Committee make recommendation to the Board of Health to receive Human Resources Committee Report BH.05.OCT1116.R11WDGPH Annual Privacy Program Update, as presented, for information.”
Moved: A. Taylor
Seconded: M. Abbink
CARRIED

BH.05.OCT1116.R12WDGPH Human Resources Strategy:

(a) MOTION: “That the Human Resources Committee make recommendation to the Board of Health to receive Human Resources Committee Report BH.05.OCT1116.R12WDGPH Human Resources Strategy, as presented, for information.”
Moved: D. Auld
Seconded: M. Abbink
CARRIED
Motions passed at the Nov 02/16 BOH Meeting:
(a) MOTION: “That the Board of Health accepts the recommendation of the Human Resources Committee and receives Human Resources Committee Report BH.05.OCT1116.R09 – Emergency Preparedness Update, as presented, for information.”
Moved: K. Perron
Seconded: W. Baxter
CARRIED
(a) MOTION: “That the Board of Health accepts the recommendation of the Human Resources Committee and receives Human Resources Committee Report BH.05.OCT1116.R10 – Bill 132 – Sexual Violence and Harassment Action Plan Act (Supporting Survivors and Challenging Sexual Violence and Harassment), 2016, as presented, for information.”
Moved: K. Perron
Seconded: G. Bridge
CARRIED
(a) MOTION: “That the Board of Health accepts the recommendation of the Human Resources Committee and receives Human Resources Committee Report BH.05.OCT1116.R11WDGPH Annual Privacy Program Update, as presented, for information.”
Moved: K. Perron
Seconded: M. Abbink
CARRIED
(a) MOTION: “That the Board of Health accepts the recommendation of the Human Resources Committee and receives Human Resources Committee Report BH.05.OCT1116.R12WDGPH Human Resources Strategy, as presented, for information.”
Moved: K. Perron
Seconded: C. Billings
CARRIED

FINANCE COMMITTEE REPORT:

D. Lever, Finance Committee Chair, provided an update advising that the Finance Committee met on October 13, 2016 to review/discuss the following matter(s).  Dr. Mercer reviewed the contents of the following Committee Reports:

BH.04.OCT1316.R13 – 2016 MOHLTC Funding Approval

BH.04.OCT1316.R14 – 2017 Final Draft Budget

  • This draft of the budget is based on the same assumptions as the first draft, which was presented on September 15, 2016. Changes in this draft of the budget have been made as a result of the provincial funding approval.
  • A preliminary list of proposed one-time grant requests is provided at Appendix 8.
  • Risks for the BOH related to the budget were discussed including the risk to the BOH if the MOHLTC continues to provide zero percent increases.
  • None of the Central West Health Units received and funding increases.
The following Motion(s) were passed in Open Session at the Finance Committee meeting of Oct 13/16:
BH.04.OCT1316.R13 – 2016 MOHLTC Funding Approval:
(a) MOTION: “That the Board of Health accepts the recommendation of the Finance Committee and receives Finance Committee Report BH.04.OCT1316.R13 – 2016 MOHLTC Funding Approval, as presented, for information.”
Moved: K. Perron
Seconded: C. Billings
CARRIED
BH.04.OCT1316.R14 – 2017 Final Draft Budget:
(a) MOTION: “That the Finance Committee make recommendation to the Board of Health to receive Finance Committee Report BH.04.OCT1316.R13 – 2016 MOHLTC Funding Approval, as presented, for information.”
Moved: D. Auld
Seconded: K. Perron
CARRIED
(a) MOTION: “That the Finance Committee make recommendation to the Board of Health to receive Finance Committee Report BH.04.OCT1316.R14 – 2017 Final Draft Budget, as presented, for information.”
Moved: N. Sullivan
Seconded: C. Billings
CARRIED
(a) MOTION: “That the Finance Committee make recommendation to the Board of Health to approve the 2017 Final Draft Budget, as presented, in Finance Committee Report BH.04.OCT1316.R14 – 2017 Final Draft Budget, together with consideration of adjustments to the fluoride varnish treatment program.”
Moved: N. Sullivan
Seconded: C. Billings
CARRIED
The following Motion(s) were passed in Open Session at the Finance Committee meeting of Nov. 02/16:
(a) MOTION: “That the Board of Health accepts the recommendation of the Finance Committee and receives Finance Committee Report BH.04.OCT1316.R13 – 2016 MOHLTC Funding Approval, as presented, for information.”
Moved: D. Lever
Seconded: G. Gardhouse
CARRIED
(a) MOTION: “That the Board of Health accepts the recommendation of the Finance Committee and receives Finance Committee Report BH.04.OCT1316.R14 – 2017 Final Draft Budget, as presented, for information.”
Moved: D. Lever
Seconded: C. White
CARRIED
(b) MOTION: “That the Board of Health accepts the recommendation of the Finance Committee and approves Finance Committee Report BH.04.OCT1316.R14 – 2017 Final Draft Budget, as presented.”
Moved: D. Lever
Seconded: A. Taylor
CARRIED

10.0 Correspondence

  • Ted Arnott, MPP, Wellington-Halton Hills Congratulatory Letter re WDGPH Funding and One-Time Funding for 2016-17 Funding Year.

BOH Authorization & Direction was provided to Dr. Mercer to follow-up with T. Arnott, MPP, regarding clarification of our current funding and its impact(s).

  • Sylvia Jones, MPP, Dufferin-Caledon Letter to WDGPH BOH re Support for her Private Member’s Bill 5 – The Greater Access to Hepatitis C Treatment Act, 2016.
(a) MOTION: “That the Board of Health received the above-noted Correspondence.”
Moved: K. McGhee
Seconded: M. Abbink
CARRIED

11.0 CLOSED SESSION

Closed Session Human Resources Committee Report BH.05.OCT1116.R13 – Human Rights Complaint Update [advice that is subject to solicitor-client privilege].

  • Senior Management Team Update [personal matters about an identifiable individual]. 

​(5:00)

MOTION: “To move into Closed Session to review Closed Session Human Resources Committee Report BH.05.OCT1116.R13 – Human Rights Complaint Update [advice that is subject to solicitor-client privilege] and to review Senior Management Team Update [personal matters about an identifiable individual].”
Moved: W. Baxter
Seconded: D. Lever
CARRIED                                                                                                                                                                          

Members in attendance were:   Mr. Doug Auld (Chair), Ms. Margaret Abbink, Mr. William Baxter, Ms. Christine Billings, Mr. George Bridge, Mr. Guy Gardhouse, Mr. Dennis Lever, Mr. Ken McGhee, Mr. Keith Perron, Mr. Allen Taylor and Mr. Chris White.

Member(s) with regrets were:  Ms. June Hofland, Mr. Mark MacKinnon and Ms. Nancy Sullivan. 

Ex-officio member(s) in attendance were: Dr. Mercer, Medical Officer of Health & CEO.

Staff member(s) in attendance were:  Mr. Chris Beveridge, Ms. Andrea Roberts, Ms. Rita Sethi, Mr. Kyle Wilson and Ms. Sylvia Muir (Recording Secretary).

Guest(s) in attendance were:  NONE.

CLOSED SESSION MINUTES TO BE PROVIDED UNDER SEPARATE COVER.

(5:11) Returned to Open Session.

MOTION:  “To Ratify the Closed Session Decisions of the November 2, 2016 Board of Health meeting.”
Moved: M. Abbink
Seconded: D. Lever
CARRIED

12.0 Notice of Motion

Items to be put on the December 7/16 BOH Agenda:

  • Alpha Fall Symposium Update (M. Abbink).

13.0 Adjournment

The meeting was adjourned at 5:12 p.m.

MOTION: “To adjourn the meeting.”
Moved: A. Taylor
Seconded: K. Perron
CARRIED