March 2, 2016 Board of Health Meeting Minutes

The Board of Health of Wellington-Dufferin-Guelph Public Health Unit met at 4:00 p.m. at the FERGUS Office.

Members in attendance were: Mr. Doug Auld (Chair), Ms. Margaret Abbink, Mr. William Baxter, Ms. Christine Billings, Mr. George Bridge, Mr. Guy Gardhouse, Ms. June Hofland, Mr. Dennis Lever, Mr. Mark MacKinnon, Mr. Keith Perron, Mr. Allen Taylor and Mr. Chris White.

Member(s) with regrets: Ms. Rose Ann Doyle, Mr. Ken McGhee and Nancy Sullivan.

Ex-officio member(s) in attendance: Dr. Mercer, Medical Officer of Health & CEO.

Staff members in attendance were: Ms. Elizabeth Bowden, Ms. Andrea Roberts, Ms. Rita Sethi, Mr. Rob Thompson, Mr. Tom Craig, Mr. Chuck Ferguson, Mr. David George, Ms. Jennifer MacLeod, Ms. Jennifer McCorriston, Ms. Shanna O’Dwyer, Ms. Diane Wallace, Ms. Sharon Ord and Ms. Sylvia Muir (Recording Secretary).

Guests in attendance were: Ms. Jaime Myslik, Wellington Advertiser (Media).

1.0 Call to Order

D. Auld called the meeting to order at 4:00 p.m.

alPHa BOH Risk Management Meeting (Feb 24/16)
D. Auld thanked G. Gardhouse for attending the alPHa Risk Management Session. G. Gardhouse advised that it was a very informative day. Fourteen categories were provided with respect to risk management. Importance of a skills matrix for BOH was discussed. Graham Scott presented and reminded everyone of good governance.

WDGPH Letter of Congratulations to Dr. David Williams.
D. Auld advised that he sent a letter of congratulations, on behalf of the BOH, to Dr. David Williams, new Chief Medical Officer of Health. Dr. Williams wrote back advising that he is looking forward to working with the WDGPH BOH.

2.0 Disclosure(s) of Pecuniary Interest

There are no disclosures of pecuniary interest declared at this time.

3.0 Approval of Agenda with the following addition(s):

         ► Addition of alPHa Correspondence – Under #10 - Correspondence;
         ► Addition of MOH Update – Under #11 – Closed Session; and
         ► Removal of Audit Committee Update – Under #11 – Closed Session.

MOTION: “To approve the Agenda and any Addendums distributed for the March 2, 2016 BOH meeting, as amended.”
Moved: J. Hofland
Seconded: G. Gardhouse
CARRIED

4.0 Approval of Minutes

MOTION: “To approve the Minutes of February 3, 2016 – not including the February 3, 2016 Closed Session Minutes.”
Moved: M. MacKinnon
Seconded: A. Taylor
CARRIED
 

4(a) MOH Updates

Dr. Mercer provided updates on the following matters:

Syrian Refugees

  • Federal government officially met its target of welcoming 25,000 Syrian Refugees to Canada.
  • Families in our Health Unit area include: Family of 11 (Drayton); Family of 7 (Drayton); Family of 5 (Elora); and Family of 5 (Harriston).
  • WDGPH is providing or will be providing these families with dental and immunization services.

(4:07) C. White arrived.

5.0 Presentation(s) 

2015 Year-in-Review

Dr. Mercer commenced her PP Presentation of a very high-level snapshot of agency accomplishments over the 2015 year:

  • MOH role is defined in the HPPA.
  • Management teams within WDGPH provided highlights of successes in 2015.
  • HBHC slide represents 2014 numbers as the 2015 numbers are still being tabulated.

6.0 Business Arising

Appointment(s) to Standing Committee(s)

  • Item was deferred to the April 6, 2016 BOH meeting when K. McGhee is present.

7.0 Consent Agenda

  • NONE.

8.0 BOH Report(s)

BH.01.MAR0216.R03 – Assessment of Immunization Records Under the Immunization of Schools Pupils Act

Dr. Mercer reviewed the contents of Report BH.01.MAR0216.R03.

 
MOTION: (a) “That the Board of Health receives BOH Report BH.01.MAR0216.R03 – Assessment of Immunization Records Under the Immunization of Schools Pupils Act, as presented, for information.”
Moved: J. Hofland
Seconded: C. Billings
CARRIED

BH.01.MAR0216.R04 – Alcohol Harm Prevention Strategy

Dr. Mercer reviewed the contents of Report BH.01.MAR0216.R04.

 
MOTION: (a) “That the Board of Health receive BOH Report BH.01.MAR0216.R04 – Alcohol Harm Prevention Strategy, as presented, for information.”
Moved: J. Hofland
Seconded: G. Gardhouse
CARRIED

BH.01.MAR0216.R05 – Influenza Coverage in WDG, 2015-2016 Season

Dr. Mercer reviewed the contents of Report BH.01.MAR0216.R05.

MOTION: (a) “That the Board of Health receive BOH Report BH.01.MAR0216.R05 – Influenza Coverage in WDG, 2015-2016 Season, as presented, for information.”
Moved: J. Hofland
Seconded: G. Bridge
CARRIED

BH.01.MAR0216.R06 – Basic Income Guarantee

Dr. Mercer reviewed the contents of Report BH.01.MAR0216.R06.

MOTION: (a) “That the Board of Health receive BOH Report BH.01.MAR0216.R06 – Basic Income Guarantee, as presented, for information.”
Moved: J. Hofland
Seconded: D. Lever
CARRIED
MOTION: (b) “That the Board of Health send a letter to the Minister of Families, Children and Social Development requesting that the federal government study the merits of a basic income guarantee as a policy option for reducing poverty and as a measure to improve the health of all Canadians.”
Moved: J. Hofland
Seconded: G. Gardhouse
CARRIED

It was requested that a copy of BH.01.MAR0216.R06 – Basic Income Guarantee be provided to the Guelph-Wellington Poverty Task Force. A. Roberts to provide.

BH.01.MAR0216.R07 – 2015 Corporate Communications Media Reach

Dr. Mercer reviewed the contents of Report BH.01.MAR0216.R07.

MOTION: (a) “That the Board of Health receive BOH Report BH.01.MAR0216.R07 – 2015 Corporate Communications Media Reach, as presented, for information.”
Moved: J. Hofland
Seconded: M. Abbink
CARRIED

9.0 Committee (Verbal) Report(s)

FACILITIES COMMITTEE REPORT:

  • No update.

FINANCE COMMITTEE REPORT:

  • No update.

PERSONNEL COMMITTEE REPORT:

  • No update.

EXECUTIVE COMMITTEE REPORT:

  • No update.

AUDIT COMMITTEE REPORT:

J. Hofland, Audit Committee Chair, provided an update advising that the Audit Committee met on March 2, 2016 to review/discuss the KPMG Audit Planning Report (2015) with the Auditors:

      KPMG Audit Planning Report (2015) for WDGPH

  • Auditors presented a high-level report.

Terms of Reference (Audit Committee)

  • Terms of Reference were reviewed.
  • Amendments include: (i) Update Mission Statement to reflect new Strategic Plan’s Mission Statement; and (ii) change Committee name from “ad hoc Audit Committee” to “Audit Committee”.

The following Motion(s) were passed in Open Session at the Audit Committee meeting of Mar 02/16:

Terms of Reference:

(a) MOTION: “That the Audit Committee make recommendation to the Board of Health to accept the name change of the “ad hoc Audit Committee” to “Audit Committee”.”
Moved: G. Bridge
Seconded: W. Baxter
CARRIED
(b) MOTION: “That the Audit Committee make recommendation to the Board of Health to accept the Audit Committee Terms of Reference, as amended.”
Moved: G. Bridge
Seconded: G. Gardhouse
CARRIED

Motions passed at the Feb 03/16 BOH Meeting:

(a) MOTION: “That the Board of Health accepts the recommendation of the Audit Committee and receive the KPMG Audit Planning Report (2015) for WDGPH, as presented, for information.”
Moved: J. Hofland
Seconded: M. MacKinnon
CARRIED
(b) MOTION: “That the Board of Health accepts the recommendation of the Audit Committee to change the name of the Committee from “ad hoc Audit Committee” to “Audit Committee”.”
Moved: J. Hofland
Seconded: M. MacKinnon
CARRIED
(b) MOTION: “That the Board of Health accepts the recommendation of the Audit Committee and receives the Audit Committee Terms of Reference, as amended.”
Moved: J. Hofland
Seconded: G. Bridge
CARRIED

 

10.0 Correspondence

  • Randy Pettapiece, MPP, Perth-Wellington E-Mail Letter to The Honourable Dr. Eric Hoskins, MOHLTC re Response to WDGPH Letter to The Honourable Dr. Eric Hoskins, MOHLTC re Discussion Paper.
  • Dr. Bob Bell, Deputy Minister, MOHLTC Letter to MOHs and BOH Chairs re New Chief MOH (Dr. David Williams).
  • Dr. Valerie Jaeger, President, alPHa, Letter to the Honourable Dr. Eric Hoskins, MOHLTC re Response to MOHLTC Discussion Paper.
MOTION: (a) “That the Board of Health receive the above-noted Correspondence.”
Moved: D. Lever
Seconded: W. Baxter
CARRIED

11.0 CLOSED SESSION

  • To approve the February 3, 2016 Closed Session BOH Minutes.
  • +VG BOH Direction Update.  MOH Update - NEW
  • Organizational Update.
  • Follow-up Discussion on 2015 Year-in-Review.
  • Item deleted - Audit Committee Report from Chair – Mar 02/16:

► Update on Committee Discussion with Auditors.

(5:30)

MOTION: “To move into Closed Session to approve the February 3, 2016 BOH Closed Session Minutes; to receive +VG BOH Direction Update; to receive MOH Update: to receive Organizational Update; and to hold follow-up discussion on 2015 Year-in-Review.”
Moved: D. Lever
Seconded: C. White
CARRIED

CLOSED SESSION

Members in attendance were: Mr. Doug Auld (Chair), Ms. Margaret Abbink, Mr. William Baxter, Ms. Christine Billings, Mr. George Bridge, Mr. Guy Gardhouse, Ms. June Hofland, Mr. Dennis Lever, Mr. Mark MacKinnon, Mr. Keith Perron, Mr. Allen Taylor and Mr. Chris White.
Member(s) with regrets were: Ms. Rose Ann Doyle, Mr. Ken McGhee and Ms. Nancy Sullivan.
Ex-officio member(s) in attendance were: Dr. Mercer, Medical Officer of Health & CEO.
Staff member(s) in attendance were: Ms. Sylvia Muir (Recording Secretary).
Guest(s) in attendance were: NONE.

CLOSED SESSION MINUTES TO BE PROVIDED UNDER SEPARATE COVER.

(6:33) Returned to Open Session.

MOTION: “To Ratify the Closed Session Decisions of the March 2, 2016 Board of Health meeting.”
Moved: K. Perron
Seconded: C. White
CARRIED

 

12.0 Adjournment

The meeting was adjourned at 6:35 p.m.

MOTION: “To adjourn the meeting.”
Moved: M. Abbink
Seconded: A. Taylor
CARRIED:
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PDF icon March 2, 2016 BOH Meeting Minutes (PDF, 10 pages, 315 KB)