February 3, 2016 Board of Health Meeting Minutes

The Board of Health of Wellington-Dufferin-Guelph Public Health Unit met at 4:00 p.m. at the FERGUS Office.

Members in attendance were: Mr. Doug Auld (Chair), Ms. Margaret Abbink, Mr. William Baxter, Ms. Christine Billings, Mr. Guy Gardhouse, Ms. June Hofland, Mr. Dennis Lever, Mr. Mark MacKinnon, Mr. Ken McGhee, Mr. Keith Perron, Ms. Nancy Sullivan and Mr. Allen Taylor.

Member(s) with regrets: Mr. George Bridge, Ms. Rose Ann Doyle and Mr. Chris White.

Ex-officio member(s) in attendance: Dr. Mercer, Medical Officer of Health & CEO.

Staff members in attendance were: Ms. Elizabeth Bowden, Ms. Andrea Roberts, Ms. Rita Sethi, Mr. Rob Thompson, Mr. Tom Craig, Mr. David George, Ms. Rosalyn LaRochelle, Ms. Shanna O’Dwyer, Ms. Meighan Finlay, Ms. Diane Wallace, Ms. Janice Walters and Ms. Sylvia Muir (Recording Secretary).

Guests in attendance were: NONE.

1.0 Call to Order

D. Auld called the meeting to order at 4:10 p.m.

alPHa BOH Risk Management Meeting (Feb 24/16) and BOH Section Meeting re Proposals for Changes to Local Health Units (½ day on Feb 25/16)
D. Auld is unable to attend. If any BOH member is interested in attending these workshops, please contact Dr. Mercer.

Welcome new BOH Member (Ken McGhee), County of Dufferin.
D. Auld welcomed K. McGhee on behalf of the BOH. K. McGhee represents the County of Dufferin and replaces L. Ryan.

2.0 Disclosure(s) of Pecuniary Interest

There are no disclosures of pecuniary interest declared at this time.

3.0 Approval of Agenda with the following addition(s):

► Addition of Section 4(a) – MOH Updates: including:
(i) Zika Virus;
(ii) Syrian Refugee;
(iii) Influenza; and
(iv) Immunizations.

MOTION: “To approve the Agenda and any Addendums distributed for the February 3, 2016 BOH meeting, as amended.”
Moved: M. Abbink
Seconded: J. Hofland
CARRIED
 

4.0 Approval of Minutes

MOTION: “To approve the Minutes of January 6, 2016 – not including the January 6, 2016 Closed Session Minutes.”
Moved: K. Perron
Seconded: J. Hofland
CARRIED
 

4(a) MOH Updates

Dr. Mercer provided updates on the following matters:

Syrian Refugees

  • WDGPH continues to operate its internal Syrian resettlement planning group.
  • Details about refugees arriving locally are still incomplete, many private sponsors still do not know who they will be receiving or when.
  • To date, WDGPH has provided services to a family of 11 and a family of 5.
  • Oral health needs seems to be a significant requirement.

Influenza

  • Presently, there are no outbreaks.
  • 17 cases have been confirmed within Wellington-Dufferin-Guelph.
  • Vaccine appears to be a good match, to date.
  • WDGPH BOH Report on Influenza will be forthcoming at the March BOH meeting.

Zika Virus

  • Zika virus is in the same family as other mosquito-borne viruses such as dengue and West Nile virus.
  • There are currently no travel restrictions due to the Zika virus.
  • There is no vaccine for Zika virus.
  • It is not a reportable disease.
  • WDGPH has sent an Advisory to Physicians.

Update on Immunization of School Pupils Act – Suspensions/Exemptions

  • WDGPH has been working on this since fall of 2015.
  • WDGPH has met with school boards and trustees.
  • 1st round of letters for suspension to be sent to 17 year olds, directly. 2,500 letters will be sent out this week.
  • Letters to parents of 7 year olds to be sent out in June 2016.
  • Between now and June, 2016, WDGPH will be sending approximately 20,000 letters.
MOTION: “To amend the BOH Agenda to include section 4(a) – MOH Updates on all future Agendas.”
Moved: J. Hofland
Seconded: K. Perron
CARRIED

5.0 Presentation(s) 

  • NONE.

6.0 Business Arising

  • NONE.

7.0 Consent Agenda

  • NONE.

8.0 BOH Report(s)

BH.01.FEB0316.R01 – Implementation of ECA and Changes to SFOA

Dr. Mercer reviewed the contents of Report BH.01.FEB0316.R01.

 

MOTION:
(a) “That the Board of Health receives BOH Report BH.01.FEB0316.R01 – Implementation of ECA and Changes to SFOA, as presented, for information.”

Moved: C. Billings
Seconded: M. Abbink
CARRIED

 

BH.01.FEB0316.R02 – Summary of Outbreaks in Wellington-Dufferin-Guelph in 2015

Dr. Mercer reviewed the contents of Report BH.01.FEB0316.R02.

 

MOTION: (a) “That the Board of Health receive BOH Report BH.01.FEB0316.R02 – Summary of Outbreaks in Wellington-Dufferin-Guelph in 2015, as presented, for information.”
Moved: M. MacKinnon
Seconded: G. Gardhouse
CARRIED
 

9.0 Committee (Verbal) Report(s)

AUDIT COMMITTEE REPORT:

  • No update.

FINANCE COMMITTEE REPORT:

  • No update.

PERSONNEL COMMITTEE REPORT:

  • No update.

EXECUTIVE COMMITTEE REPORT:

D. Auld, Executive Committee Chair, provided an update advising that the Executive Committee met on Jan 14/16 to review/discuss the following Report(s)/Matter(s):

“Patients First A Proposal to Strengthen Patient Centred Health Care in Ontario”

  • Draft Response Letter to the MOHLTC to be discussed in Closed Session. Terms of Reference for Executive Committee
  • Previous Terms of Reference did not deal with the MOH/CEO evaluation. The 2016 Terms of Reference for both the Executive and the Personnel Committees reflect the inclusion of the MOH/CEO evaluation.

The following Motions were passed in Open Session at the Executive Committee meeting of Jan 14/16:

Direction & Authorization was provided to Dr. Mercer to amend the Revised Draft Response and circulate, via e-mail, to the Executive Committee for finalization. Revised Draft Response to then to to the February 3, 2016 BOH meeting.

 

(a) MOTION: “That the Executive Committee make recommendation to the Board of Health to accept the Executive Committee Terms of Reference, as amended.”
Moved: N. Sullivan
Seconded: A. Taylor
CARRIED

Motion passed at the Feb 03/16 BOH Meeting:

 

(a) MOTION: “That the Board of Health accepts the recommendation of the Executive Committee and accepts the Executive Committee Terms of Reference, as presented.”
Moved: K. Perron
Seconded: M. MacKinnon
CARRIED

Facilities Committee Report:
A. Taylor, Facilities Committee Chair, provided an update advising that the Facilities Committee met on Feb 03/16 to review/discuss the following Report(s)/Matter(s):

Facilities Committee Report BH.03.FEB0316.R01 – Parking Spaces at 160 Chancellors Way

  • Paving project needs to be completed prior to November in order to avoid weather delays due to temperature/frost.
  • In the event that WDGPH is not successful in receiving a One-Time Grant for the cost, there are sufficient funds within the Facilities Reserve to cover this project.

Terms of Reference (Facilities Committee)

  • Terms of Reference were reviewed. No changes were required.

The following Motion(s) were passed in Open Session at the Facilities Committee meeting of Feb 03/16:

Facilities Committee Report BH.03.FEB0316.R01 – Parking Spaces at 160 Chancellors Way, Guelph:

(a) MOTION: “That the Facilities Committee make recommendation to the Board of Health to receive Facilities Committee Report BH.03.FEB0316.R01 – Parking Spaces at 160 Chancellors Way, Guelph, as presented, for information.”
Moved: M. MacKinnon
Seconded: M. Abbink
CARRIED

 

(b) MOTION: “That the Facilities Committee make recommendation to the Board of Health to authorize Senior Management to move forward with the competitive bid process for construction of fifty (5) additional parking spaces at 160 Chancellors Way, Guelph.”
Moved: M. MacKinnon
Seconded: M. Abbink
CARRIED

 

(a) MOTION: “That the Facilities Committee make recommendation to the Board of Health to accept the Facilities Committee Terms of Reference, as presented.”
Moved: G. Gardhouse
Seconded: W. Baxter
CARRIED

Motions passed at the Feb 03/16 BOH Meeting:

 

(a) MOTION: “That the Board of Health accepts the recommendation of the Facilities Committee and receive Facilities Committee Report BH.03.FEB0316.R01 – Parking Spaces at 160 Chancellors Way, Guelph, as presented, for information.”
Moved: A. Taylor
Seconded: K. Perron
CARRIED

 

(b) MOTION: “That the Board of Health accepts the recommendation of the Facilities Committee and authorizes Senior Management to move forward with the competitive bid process for construction of fifty (50) additional parking spaces for 160 Chancellors Way, Guelph.”
Moved: A. Taylor
Seconded: K. Perron
CARRIED
(a) MOTION: “That the Board of Health accepts the recommendation of the Facilities Committee and receives the Facilities Committee Terms of Reference, as presented.”
Moved: A. Taylor
Seconded: N. Sullivan
CARRIED

10.0 Correspondence

  • Anne Warren, Chair, Leeds, Grenville and Lanark District Health Unit Letter re Basic Income Guarantee.
  • Michelle Dunne, Deputy Clerk, County of Dufferin, Letter regarding Dufferin Appointment of Councillor Ken McGhee to WDGPH’s BOH.
MOTION:
(a) “That the Board of Health receive the above-noted Correspondence.”

Moved: K. Perron
Seconded: D. Lever
CARRIED

11.0 CLOSED SESSION

  • To approve the January 6, 2016 Closed Session BOH Minutes.
  • Executive Committee Report from Chair – Nov 16/15:
    MOH/CEO Performance Appraisal Form – Final; and
    MOHLTC Discussion Paper – Draft Response.
  • Facilities Committee (Verbal) Report from Chair – Feb 03/16: ► Closed Session Facilities Committee Report BH.03.FEB0316.R02 – Shelburne Space Needs [tabled]; and
    ► +VG Meeting Update. 

(5:12)

MOTION: “To move into Closed Session to approve the January 6, 2016 BOH Closed Session Minutes; to receive Executive Committee (Verbal) Report Update re Jan 14/16 Meeting including: MOH/CEO Performance Appraisal Form and MOHLTC Discussion Paper – Draft Response; and to receive/review Closed Session Facilities Committee Report BH.03.FEB0316.R02 – Shelburne Space Needs and +VG Meeting Update.”
Moved: M. MacKinnon
Seconded: N. Sullivan
CARRIED

CLOSED SESSION

Members in attendance were: Mr. Doug Auld (Chair), Ms. Margaret Abbink, Mr. William Baxter, Ms. Christine Billings, Mr. Guy Gardhouse, Ms. June Hofland, Mr. Dennis Lever, Mr. Mark MacKinnon, Mr. Ken McGhee, Mr. Keith Perron, Ms. Nancy Sullivan and Mr. Allen Taylor.
Member(s) with regrets were: Mr. George Bridge, Ms. Rose Ann Doyle and Mr. Chris White.
Ex-officio member(s) in attendance were: Dr. Mercer, Medical Officer of Health & CEO.
Staff member(s) in attendance were: Ms. Elizabeth Bowden, Ms. Andrea Roberts, Ms. Rita Sethi, Mr. Rob Thompson and Ms. Sylvia Muir (Recording Secretary).
Guest(s) in attendance were: NONE.

CLOSED SESSION MINUTES TO BE PROVIDED UNDER SEPARATE COVER.

(6:37) Returned to Open Session.

 

MOTION: “To Ratify the Closed Session Decisions of the February 3, 2016 Board of Health meeting.”
Moved: M. MacKinnon
Seconded: J. Hofland
CARRIED

Motion(s) brought forward from Closed Session:

 

MOTION: “That the Board of Health accepts/ratifies the direction taken by the Executive Committee with respect to the MOH/CEO Performance Appraisal Form - Final.”
Moved: A. Taylor
Seconded: M. Abbink
CARRIED

 

MOTION: “That the Board of Health accepts the draft response to the MOHLTC, as amended.”
Moved: J. Hofland
Seconded: K. Perron
CARRIED

 

MOTION: “That the Board of Health authorizes the WDGPH MOH/CEO to continue to investigate the property in Shelburne, along with all options for space in Shelburne.”
Moved: A. Taylor
Seconded: M. Abbink
CARRIED

 

MOTION: “That the Board of Health refer the financing implications of the Shelburne Space Needs Report to the Finance Committee, for consideration.”
Moved: K. Perron
Seconded: J. Hofland
CARRIED

BOH Authorization & Direction was provided to the WDGPH MOH/CEO with respect to obtaining the outstanding deposits.

12.0 Adjournment

The meeting was adjourned at 6:38 p.m.

MOTION: “To adjourn the meeting.”
Moved: M. Abbink
Seconded: A. Taylor
CARRIED: