Minutes of the September 11, 2017 Audit Committee Meeting

September 11, 2017 > 9:30 a.m. – 11:00 a.m.
Guelph Trillium Room
Present: Guy Gardhouse (Chair), Cam Guthrie, June Hofland and Nancy Sullivan.
Regrets: George Bridge.
Staff: Dr. Mercer, Liz Bowden, Chris Beveridge, Kyle Wilson and Sylvia Muir (Recording Secretary).
Guests: NONE.

1. Call to Order

G. Gardhouse called the meeting to order at 9:30 a.m.

2. Disclosure(s) of Pecuniary Interest

There were no declarations of conflicts indentified.

3. Approval of Agenda

MOTION: “To approve the Agenda for September 11, 2017 meeting, as presented.”
Moved: J. Hofland
Seconded: C. Guthrie
CARRIED

4. Approval of Minutes

MOTION: “To approve the Audit Committee Minutes of April 10, 2017, as presented but not including the Closed Session Minutes of April 10, 2017.”
Moved: C. Guthrie
Seconded: J. Hofland
CARRIED

5. Presentation(s)

  • NONE.

6. Audit Committee Report(s)

BH.02.SEP1117.R02 – Annual Update on WDGPH Compliance with the Ontario Public Health Organizational Standards (Organizational Standards)

L. Bowden reviewed Audit Committee Report BH.02.SEP1117.R02:

  • This Report is two-fold: (i) Confirms compliance to the Organizational Standards; and (ii) Finalizes the audit report of 2015.
  • Present Organizational Standards are moving more towards an accountability framework.
  • Committee requested that Org. Std #2.7 (Appointment of an acting Medical Officer of Health) be amended to reflect “Yes” under WDGPH Compliance.

(a) MOTION: “That the Audit Committee makes recommendation to the Board of Health to receive Audit Committee Report BH.02.SEP1117.R02 –Annual Update on WDGPH Compliance with the Ontario Public Health Organizational Standards (Organizational Standards), as amended, for information.”

Moved: J. Hofland
Seconded: C. Guthrie

CARRIED

BH.02.SEP1117.R03WDGPH Risk Management Strategy

L. Bowden reviewed Audit Committee Report BH.02.SEP1117.R03:

  • WDGPH has developed a comprehensive risk management register which details the Agencies residual risks following risk reduction/elimination strategies.
  • Now that this document is completed, the maintenance of the Agency Risk Register now becomes part of the organizational operational process.
  • L. Bowden reviewed the Medium-High Risks identified throughout the document.
  • Committee requested that this document come forward, annually, to the Audit Committee.

(a) MOTION: “That the Audit Committee makes recommendation to the Board of Health to receive Audit Committee Report BH.02.SEP1117.R03WDGPH Risk Management Strategy, as presented, for information.”

Moved: C. Guthrie
Seconded: N. Sullivan

CARRIED

7. Closed Session:

  • Approval of Closed Session Audit Committee Minutes of April 10, 2017.

The question was asked as to whether anyone has any questions about the Closed Session Audit Committee Minutes of April 10, 2017. None being identified, the Closed Session Audit Committee Minutes of April 10, 2017 were approved, as presented.

MOTION: “To approve the Closed Session Minutes of the Audit Committee meeting of April 10, 2017, as presented.”
Moved: N. Sullivan
Seconded: J. Hofland CARRIED

8. Next Meeting

  • At the call of the Chair.

9. Adjournment

The meeting was adjourned at 10:08 a.m.
Moved: C. Guthrie
Seconded: J. Hofland CARRIED